Account Payable Lead

Gain City Group of Companies; Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Job summary

Gain City Group of Companies in Hong Kong seeks an Account Payable Lead to oversee the full AP cycle, ensure accurate invoice processing, timely payments, and reconciliations.

You will lead and mentor the AP team, enforce internal controls, coordinate with audits, and drive improvements in a fast-paced retail environment.

Qualifications

• Diploma or degree in Accounting, Finance, or related discipline.
• 3–5 years of AP experience; supervisory or team-leading experience preferred.
• Strong knowledge of AP processes, invoice processing, payment cycles, and vendor reconciliations.
• Familiarity with accounting principles and internal controls.
• Proficient in Excel and ERP/accounting systems (SAP, Microsoft Dynamics, Oracle, or equivalent).
• Strong analytical skills with attention to detail and accuracy.
• Good leadership, communication, and interpersonal skills; able to guide and develop a team.
• Experience in retail or high-volume transaction environments; GST knowledge a plus.
• Experience participating in audits and month-end/year-end closing activities.

Responsibilities

• Manages the full-cycle AP process, overseeing invoice processing, vendor payments, and reconciliations to ensure accuracy and compliance.
• Oversee the verification, coding, and recording of invoices, ensuring 3-way matching with purchase orders.
• Reconcile AP sub-ledger to the general ledger, monitor AP aging, and prepare performance reports.
• Ensure timely month-end closing.
• Identify bottlenecks and implement improvements to enhance efficiency in the AP function – drive process improvements for AP.
• Maintain strong vendor relationships and resolve escalated disputes or payment issues.
• Run periodic payment cycles and manage urgent payments.
• Ensure adherence to company policies, internal controls, external audits, tax compliance, and preparing audit and tax schedules.
• Lead the AP team, supervise, mentor, and train AP staff.
• Problem solving and cross functional collaboration on all AP matters

Skills

Accounts Payable

Team Leadership

Process Improvement

Data Analysis

ERP Systems

Attention to detail

Education

Diploma/Degree in Accounting

Tools

SAP

Microsoft Dynamics

Oracle

Job description

Account Payable Lead

Job Description (JD) and Key Responsibilities

• Manages the full-cycle AP process, overseeing invoice processing, vendor payments, and reconciliations to ensure accuracy and compliance.

• Oversee the verification, coding, and recording of invoices, ensuring 3-way matching with purchase orders.

• Reconcile AP sub-ledger to the general ledger, monitor AP aging, and prepare performance reports.

• Ensure timely month-end closing.

• Identify bottlenecks and implement improvements to enhance efficiency in the AP function – drive process improvements for AP.

• Maintain strong vendor relationships and resolve escalated disputes or payment issues.

• Run periodic payment cycles and manage urgent payments.

• Ensure adherence to company policies, internal controls, external audits, tax compliance, and preparing audit and tax schedules.

• Lead the AP team, supervise, mentor, and train AP staff.

• Problem solving and cross functional collaboration on all AP matters

Requirements

• Diploma or Degree in Accounting, Finance, or a related discipline.

• Minimum 3–5 years of Accounts Payable experience, with supervisory or team-leading experience preferred.

• Strong knowledge of Accounts Payable processes, invoice processing, payment cycles, and vendor reconciliations.

• Familiarity with accounting principles and internal controls.

• Proficient in Microsoft Excel and ERP/accounting systems (e.g. SAP, Microsoft Dynamics, Oracle, or equivalent).

• Strong analytical skills with excellent attention to detail and accuracy.

• Good leadership, communication, and interpersonal skills, with the ability to guide and develop a team.

• Able to prioritise tasks, meet tight deadlines, and work effectively in a fast-paced environment.

• Proactive, organised, and capable of handling multiple priorities independently.

• Experience in process improvement, system implementation, or automation initiatives is an advantage.

• Experience in retail or high-volume transaction environments.

• Knowledge of GST compliance and local accounting practices.

• Experience participating in audits and month-end/year-end closing activities.

Note:

• We will be shifting from Ang Mo Kio Office to Tampines Office