Jobs at UBS Financial Services in United States

Team Assistant / PA

St Paul's / Farringdon based (City of London)
5 days in the office

8:30am – 5:30pm

£24-26p/h

A leading Investment bank searching for a highlymotivated Team Assistant to support MD, and wider team EMA – Analyst, Associate, MD in conjunction with 3 other senior assistants and a floor admin


What you'll do

• Updating and maintaining internal office systems
• Booking events Working with the team/Assistant team to on board new hires
• Diary and calendar management for bankers (Associate level+)
• Coordinating and scheduling of meetings and con calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
• Coordinating room bookings for internal/external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including visa applications, international flight and accommodation bookings, car bookings
• Expense management and preparation
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day-to-day issues, needs and queries
• Providing phone / holiday coverage for colleagues

Who You Are

• Minimum 3 years' experience in financial services, of which 2 years of direct experience as either a Personal Assistant or Administrative Assistant, preferably within Banking
• Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint
• Professional, positive, can-do attitude to work
• Strong communication, excellent telephone manner
• Ability to be proactive, use initiative and multi-task, as well as prioritise
• Team player with experience of working in a large team with strong interpersonal and organisational skills
• High level of discretion/confidentiality when handling sensitive and confidential information
• Ability to work with different time zones including the Americas, EMEA and Asia

Hours of work:

Monday to Friday, 8:30am to 5:30pm. Flexibility with hours is essential.





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