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The Personnel Board of Jefferson County

Birmingham

USD 46,000 - 73,000

Records Management Analyst - City of Birmingham page is loaded

Apply locations Merit System Birmingham time type Full time posted on Posted 3 Days Ago job requisition id R0013844

Records Management Analyst - City of Birmingham page is loaded

Apply locations Merit System Birmingham time type Full time posted on Posted 3 Days Ago job requisition id R0013844

TARGET CLOSE DATE:

07/07/2025

PAY GRADE:

Grade 21

TYPE:

Full time

JOB SUMMARY:

The City of Birmingham is seeking qualified candidates for the position of Records Management Analyst. This role supports the Records Management Manager in coordinating and delivering effective records management services to city departments, external agencies, and the public. Responsibilities include processing, organizing, and tracking records, ensuring timely retention and destruction of records in compliance with federal, state, and local regulations. The position does not include supervisory responsibilities and reports directly to the Records Management Manager.

COMPENSATION & BENEFITS:

The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this position is listed below:

Birmingham - $46,904- $72,779

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

• Valid Driver's License.

• Experience developing presentations for staff and internal customers.

• Experience using a record inventory system (e.g., File Bridge, Perceptive, or similar inventory system).

• Customer service experience handling requests.

• Experience managing active and inactive records

PREFERRED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by the City of Birmingham. These qualifications may be considered by Birmingham when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.

• CRM (Certified Records Manager).

• Associate's degree or higher in the area of Library Science, Business Administration, Public Administration, Records Management or related field.

• Experience supervising staff to include assigning and reviewing work, completing performance appraisals, and making disciplinary recommendations.

• Experience monitoring monthly expenses

TYPICAL JOB DUTIES:

• Ensures the proper storage of departmental records by tracking documents electronically, maintaining records management/inventory databases, communicating with storage vendors, and monitoring compliance with record management policies and procedures.

• Finalizes legal destruction of records by determining records to be destroyed, gathering the appropriate documentation and signatures, completing the official certificate for destruction and complying with records destruction procedures.

• Participates in records management for the jurisdiction, various departments, and requesting agencies by processing incoming and outgoing record requests, resolving records management issues, and ensuring proper delivery of records.

• Participates in reviewing records management policies and procedures, and provides training and presentations for various departments on the policies, procedures, standards and best practices for records management, legal retention and electronic information management systems.

PHYSICAL DEMANDS:

Job involves physical exertion required for sustained periods of light physical activity such as walking, standing, or bending. May involve regular lifting of items or objects weighing up to 50 lbs.

WORK ENVIRONMENT:

Work is conducted almost exclusively indoors in an office or warehouse setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson Countyprovides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Each Merit System member city/agencyoperate its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at accommodationrequest@pbjcal.org or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process.

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.

Welcome to JobsQuest!

JobsQuest is the gateway to civil service employment in the Merit System of Jefferson County, Alabama. The Merit System is comprised of approximately 8,000 employees in over 800 different kinds of jobs throughout 18 cities and five county-wide agencies within Jefferson County. JobsQuest is administered by The Personnel Board of Jefferson County (PBJC).