Youth Justice Team Administrator

Parkside; Slough; Sur place; GBP 26 000 - 36 000; Temps partiel

Résumé du poste

Parkside is seeking an experienced Administrative Support Officer to provide essential business support within our client's Youth Justice Team.

This role handles administrative, financial and information management tasks, maintains accurate records, coordinates information between internal and external stakeholders, and supports with purchase orders and invoices. A busy, detail‑oriented role requiring strong IT skills and excellent communication and confidentiality.

Qualifications

• Previous experience in an administrative or business support role.
• Experience maintaining records and databases with a high level of accuracy.
• Strong IT skills, including Microsoft Office applications, particularly Outlook, Word and Excel.
• Experience coordinating information and communications across multiple stakeholders.
• Good organisational skills with the ability to manage competing priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information appropriately.
• Experience undertaking financial administration tasks such as raising purchase orders, processing invoices or monitoring expenditure.

Responsabilités

• Accurately record, update and maintain information on a range of electronic case management and business systems.
• Ensure data is entered promptly and consistently, maintaining high standards of data quality and confidentiality.
• Coordinate correspondence, documentation and information flow between the Youth Justice Team, partner agencies, families and other stakeholders.
• Provide administrative support for meetings, including scheduling, minute-taking and distributing documentation where required.
• Process purchase orders, monitor invoices and support other finance-related administrative tasks in line with organisational procedures.
• Assist with the management of team mailboxes, telephone enquiries and general correspondence.
• Prepare reports, spreadsheets and other documents as required.
• Support compliance with data protection, information governance and record-keeping requirements.
• Provide general administrative support to managers and practitioners within the service.

Connaissances

Attention to detail

Organisational skills

Communication skills

Outlook

Word

Excel

Data confidentiality

Financial administration

Outils

Case management systems

Description du poste

We are seeking an experienced and highly organised Administrative Support Officer to provide essential business support within our client's Youth Justice Team.

Full Job Description Overview

We are seeking an experienced and highly organised Administrative Support Officer to provide essential business support within our client's Youth Justice Team.

This role is key to ensuring the smooth running of administrative, financial, and information management processes that support services working with children, young people and partner agencies.

The successful candidate will be responsible for maintaining accurate records, coordinating information and correspondence between internal and external stakeholders, and providing finance-related administrative support. This is a busy and varied role requiring excellent attention to detail, strong organisational skills and the ability to manage multiple priorities.

Key Responsibilities

• Accurately record, update and maintain information on a range of electronic case management and business systems.
• Ensure data is entered promptly and consistently, maintaining high standards of data quality and confidentiality.
• Coordinate correspondence, documentation and information flow between the Youth Justice Team, partner agencies, families and other stakeholders.
• Provide administrative support for meetings, including scheduling, minute-taking and distributing documentation where required.
• Process purchase orders, monitor invoices and support other finance-related administrative tasks in line with organisational procedures.
• Assist with the management of team mailboxes, telephone enquiries and general correspondence.
• Prepare reports, spreadsheets and other documents as required.
• Support compliance with data protection, information governance and record-keeping requirements.
• Provide general administrative support to managers and practitioners within the service.

Candidate Requirements

Essential

• Previous experience in an administrative or business support role.
• Experience maintaining records and databases with a high level of accuracy.
• Strong IT skills, including Microsoft Office applications, particularly Outlook, Word and Excel.
• Experience coordinating information and communications across multiple stakeholders.
• Good organisational skills with the ability to manage competing priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information appropriately.
• Experience undertaking financial administration tasks such as raising purchase orders, processing invoices or monitoring expenditure.

Desirable

• Experience working within local government, social care, youth justice, education, health or a related public sector environment.
• Experience using case management systems.
• Knowledge of data protection and information governance requirements.
• Experience supporting multi-agency teams.

Personal Attributes

• Detail-oriented and methodical.
• Able to work independently and use initiative.
• Collaborative and customer-focused.
• Resilient and adaptable in a busy service environment.
• Committed to delivering high-quality support services.

Ideal Candidate Profile

We are particularly interested in candidates who have worked in children's services, youth justice, safeguarding, probation, education or other multi-agency environments where accurate record keeping, confidentiality and effective stakeholder coordination are critical.

3 to 6 Month Contract