Workshop / Office Administrator

Allscreens Nationwide Ltd; Glasgow; On-site; GBP 21,000 - 25,000; Full time

Job summary

Allscreens Nationwide Ltd is seeking a proactive Workshop / Office Administrator in Glasgow. The role supports both workshop and office operations, handling communications, records, and scheduling to keep day-to-day activities running smoothly.

You will be part of a fast-paced team, contributing to accurate documentation, stock-related administration, and general administrative processes, with training provided where needed.

Qualifications

• Strong administrative experience in office/workshop environments.
• Excellent organisational and prioritisation abilities.
• Clear written and verbal communication.
• Proficiency with Word, Excel, Outlook for documentation.
• Experience with spreadsheets and data accuracy.
• Attention to detail and record keeping.
• Ability to work independently and in a team.
• Filing, document control and general admin processes.
• Experience with office systems/databases; training provided.

Responsibilities

• Provide administrative support to workshop and office teams to ensure smooth day-to-day operations.
• Manage incoming and outgoing communications, including emails, phone calls, and general enquiries.
• Maintain accurate records and documentation, ensuring information is up to date and easy to retrieve.
• Support scheduling and coordination of workshop-related tasks and activities.
• Assist with ordering and stock-related administration, ensuring appropriate levels of consumables and supplies.
• Handle basic document control, including filing, scanning, and maintaining organised records.
• Support compliance-focused administration by keeping relevant paperwork current and accessible.
• Monitor and respond to routine queries from internal teams in a timely and professional manner.
• Help maintain a tidy, well-structured office environment and support workshop-adjacent administrative needs.

Skills

Administrative experience

Organisational skills

Communication skills

Data management

Attention to detail

Independent work

Teamwork

Filing and record keeping

Office systems familiarity

Education

NVQ in Business Administration

GCSEs in English and Maths

Tools

Microsoft Office

Job description

Workshop / Office Administrator - Glasgow, UK

Join a friendly, fast-paced team in Glasgow where organisation, reliability, and a hands-on attitude genuinely matter. We pride ourselves on delivering excellent service, maintaining high standards across day-to-day operations, and supporting colleagues to do their best work. If you're someone who enjoys keeping things running smoothly-whether in the office or supporting workshop activity-this role offers a varied, rewarding opportunity.

Job Responsibilities

• Provide administrative support to the workshop and office teams to ensure smooth day-to-day operations.
• Manage incoming and outgoing communications, including emails, phone calls, and general enquiries.
• Maintain accurate records and documentation, ensuring information is up to date and easy to retrieve.
• Support scheduling and coordination of workshop-related tasks and activities.
• Assist with ordering and stock-related administration, ensuring appropriate levels of consumables and supplies.
• Handle basic document control, including filing, scanning, and maintaining organised records.
• Support compliance-focused administration by keeping relevant paperwork current and accessible.
• Monitor and respond to routine queries from internal teams in a timely and professional manner.
• Help maintain a tidy, well-structured office environment and support workshop-adjacent administrative needs.

Required Skills & Qualifications

• Strong administrative experience, ideally within an office and/or workshop/maintenance process environment.
• Excellent organisational skills with the ability to prioritise and manage competing tasks.
• Clear and professional communication skills, both written and verbal.
• Proficiency with Microsoft Office (Word, Excel, Outlook) for documentation and reporting.
• Comfortable working with spreadsheets and maintaining accurate data.
• Strong attention to detail to ensure records and paperwork are correct and complete.
• Ability to work independently and as part of a team, taking ownership of tasks.
• Good understanding of basic administrative processes such as filing, document control, and record keeping.
• Experience using office systems and databases to track information (training can be provided where needed).
• GCSEs (or equivalent) in English and Maths are desirable.
• Relevant administrative qualification (for example, an NVQ in Business Administration) is advantageous.