Admin Assistant - GLA15827

Allscreens Nationwide Ltd; Glasgow; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Competitive salary

Excellent annual leave

Strathclyde Pension Fund access

Wellbeing initiatives

Discounted gym membership

Healthy work life balance

Job summary

GLASGOW CITY COUNCIL AND ARMS LENGTH ORGANISATION is seeking an Admin Assistant to support efficient office operations and maintain high standards of customer service. The role involves handling administrative tasks, documenting processes, and coordinating communications across departments.

The successful candidate will have strong organisational skills, attention to detail, and the ability to work collaboratively within a busy team while maintaining confidentiality.

Qualifications

• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Able to manage multiple tasks with confidentiality and accuracy.

Responsibilities

• Support the efficient operation of the organisation by managing administrative tasks, systems and resources.
• Oversee day-to-day administrative functions and provide user support.
• Ensure maintenance and security of systems and accurate records and documentation.
• Troubleshoot issues and coordinate updates and backups.
• Create purchase orders for suppliers and ensure smooth communication across teams.

Skills

Organisational skills

Attention to detail

Communication skills

Interpersonal skills

Education

Administration qualification

Tools

MS Office

CRM system

Job description

Company: GLASGOW CITY COUNCIL AND ARMS LENGTH ORGANISATION

About Us

City Building provides a range of repairs and maintenance, manufacturing, construction and refurbishment activities for Glasgow City Council and Wheatley Housing Group's citizens and customers as well as other public, private and third sector organisations.

City Building operates both the largest construction craft apprenticeship programme in Scotland, and Royal Strathclyde Blindcraft Industries (RSBi), one of the largest supported manufacturing businesses in Europe, around 200 people, more than 50% of whom have a disability.

Our accreditations include, ISO45001, ISO 14001 and ISO 9001:2015. We currently hold Investors in Young People Platinum award, an award we are immensely proud of as it recognises our focus on investing in and growing a skilled staff base.

• competitive salary
• excellent annual leave
• access to the Strathclyde Pension Fund
• wellbeing initiatives
• discounted gym membership
• supporting a positive and healthy work life balance

About the Role

The Admin Assistant is a key role in the delivery of an effective and efficient office support. You will develop an overall knowledge of City Building, which strives to deliver excellent customer service to our clients.

• supporting the efficient operation of the organisation by managing administrative tasks, systems, and resources
• overseeing day-to-day administrative functions
• providing user support
• ensuring the maintenance and security of systems
• maintaining accurate records and documentation
• troubleshooting issues
• coordinating updates and backups
• creating purchase orders for suppliers
• ensuring smooth communication across teams and departments

What You Will Bring

• A dedicated individual with a strong focus on organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously whilst maintaining a high level of customer service and confidentiality
• proven experience working within a busy team and accustomed to working to tight deadlines
• positive approach to work and excellent communication and interpersonal skills
• ability to work collaboratively with colleagues and stakeholders while also working effectively independently
• solid understanding of office software, technical systems, and administrative processes, with a proactive attitude towards problem-solving and process improvement
• relevant qualification/certification in Administration or equivalent is advantageous

GLASGOW CITY COUNCIL AND ARMS LENGTH ORGANISATION

GLASGOW CITY COUNCIL AND ARMS LENGTH ORGANISATION

GLASGOW CITY COUNCIL AND ARMS LENGTH ORGANISATION