Workshop Administrator: WIP & Scheduling Lead

GHL LIFTRUCKS LIMITED (GBR); Rochester; On-site; GBP 21,000 - 30,000; Full time

Job summary

Aprolis UK is seeking a proactive Workshop Administrator to join a busy depot. You will handle administration and coordination for the workshop, including WIP, timesheets and H&S documentation, while liaising with Sales and Service to resolve refurbishment and STR issues.

You will also manage purchase orders, engineer scheduling, and KPI records, ensuring accurate data handling and timely processing. A supportive, safety‑conscious environment fosters teamwork and continuous improvement.

Qualifications

• Experience in workshop administration or depot environment.
• Ability to manage WIP, timesheets and HS documentation.

Responsibilities

• Create and process all Work in Progress (WIP) including required H&S documentation for the workshop.
• Enter all Timesheet data into the system accurately.
• Ensure cost control by checking Timesheets, Job Sheets and Parts Invoices; invoice completed WIPs promptly.
• Maintain workshop diary and assign engineer jobs.
• Liaise with Sales and Service about workshop issues with refurbishments and STR.
• Raise sundry purchase orders and record them.
• Ensure LOLER inspections are current for all relevant machines in depot.
• Perform other related admin duties as required.
• Submit holiday and sickness documents to HR and update the system diary.
• Maintain KPI and KPI-related documents; monitor engineer H&S requirements.
• Receive, verify, log and file incoming sales packs and inspections/estimates.

Skills

Data entry

Workshop coordination

Office administration

Cost control

Liaison with departments

Purchase orders

Health & Safety documentation

Tools

Spreadsheets

Purchase orders system

Job description

Aprolis UK is seeking a proactive Workshop Administrator to join a busy depot. You will handle administration and coordination for the workshop, including WIP, timesheets and H&S documentation, while liaising with Sales and Service to resolve refurbishment and STR issues.

You will also manage purchase orders, engineer scheduling, and KPI records, ensuring accurate data handling and timely processing. A supportive, safety‑conscious environment fosters teamwork and continuous improvement.