Workshop Administrator

GHL LIFTRUCKS LIMITED (GBR); Rochester; On-site; GBP 21,000 - 30,000; Full time

Job summary

Aprolis UK is seeking a proactive Workshop Administrator to join a busy depot. You will handle administration and coordination for the workshop, including WIP, timesheets and H&S documentation, while liaising with Sales and Service to resolve refurbishment and STR issues.

You will also manage purchase orders, engineer scheduling, and KPI records, ensuring accurate data handling and timely processing. A supportive, safety‑conscious environment fosters teamwork and continuous improvement.

Qualifications

• Experience in workshop administration or depot environment.
• Ability to manage WIP, timesheets and HS documentation.

Responsibilities

• Create and process all Work in Progress (WIP) including required H&S documentation for the workshop.
• Enter all Timesheet data into the system accurately.
• Ensure cost control by checking Timesheets, Job Sheets and Parts Invoices; invoice completed WIPs promptly.
• Maintain workshop diary and assign engineer jobs.
• Liaise with Sales and Service about workshop issues with refurbishments and STR.
• Raise sundry purchase orders and record them.
• Ensure LOLER inspections are current for all relevant machines in depot.
• Perform other related admin duties as required.
• Submit holiday and sickness documents to HR and update the system diary.
• Maintain KPI and KPI-related documents; monitor engineer H&S requirements.
• Receive, verify, log and file incoming sales packs and inspections/estimates.

Skills

Data entry

Workshop coordination

Office administration

Cost control

Liaison with departments

Purchase orders

Health & Safety documentation

Tools

Spreadsheets

Purchase orders system

Job description

As part of Aprolis UK, our people are our most valuable asset, we are proud to recruit and train the very best in the forklift industry. Equipping them with the skills and knowledge necessary to ensure that, no matter what our customers’ need, they can handle it. Our values are: Entrepreneurship Courage Respect Friendliness Job Description Summary Grant Handling are actively recruiting for a Workshop Administrator to work within a busy depot environment. You will be responsible for the Administration and Co-ordination of the workshop.

Job Description CORE ACTIVITIES:

• Create and process all Work in Progress (WIP) (job cards) in a timely manner including required H & S documentation for the workshop.
• Enter all Timesheet data onto system in a timely and accurate manner.
• Ensure cost control by checking Timesheets, Job Sheets and Parts Invoices Invoice off all completed all WIPs in a timely manner keeping in mind the departments performance targets.
• Keep workshop diary and allocation of engineer’s jobs.
• Liaise with Sales and Service Departments relating to workshop related issues with refurbishments and STR.
• Raise sundry purchase orders and book them in as and when required.
• Ensure LOLER inspections have been carried out and are current for all relevant machines in depot.
• Any other related admin duties when required.

Admin Support to Equipment Preparation Manager:

• Submit holiday and sickness documents to HR and update the system diary.
• Update relevant spread sheets monitoring all engineer H & S requirements and draw to Receive, verify, log, and file all incoming sales packs, and complete once relevant inspections and estimates received.
• Maintain a monthly record of all KPI’s and KPA documents To perform any other reasonable duties that may be required from time to time within the scope of your knowledge, skills and ability.

By joining Monnoyeur, you'll be part of a team that empowers you to take initiative, values your unique perspective and encourages you to drive positive change while respecting our values of Entrepreneurship, Friendliness, Courage and Respect. We cultivate a culture that fosters innovation, teamwork and growth through our ILEAD leadership principles - Inspire, Link Up, Empower, Care and Deliver. Our people are our most valuable asset in serving the business community as a trusted local partner in capital goods for industry, construction and agriculture. We offer a comprehensive range of services - from sales and leasing to training and digital transformation. Our proximity to our customers enables us to understand their unique needs, adapt our solutions and continuously improve our offerings, especially in the areas of digital and energy transformation. Our workplace is an inclusive and supportive environment that celebrates diversity and equal opportunity. Rooted in our Diversity Charter, signed by our CEO Philippe Monnoyeur in 2020, our social and human resources policies focus on fostering a non-discriminatory environment where every individual can thrive.