Workshop Operations Administrator

Aprolis; Rochester; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

Aprolis UK is seeking a Workshop Administrator to support a busy depot environment. You will coordinate admin for the workshop, creating and processing WIP/job cards and maintaining H&S documentation to ensure compliance and smooth operation.

You will manage timesheets, cost control, and engineer job allocations, liaising with Sales and Service to resolve workshop issues and raise purchase orders as needed. A pivotal role in keeping the workshop running efficiently.

Qualifications

• Create and process WIP/job cards with required H&S documentation.
• Enter timesheet data into the system accurately.
• Monitor costs by checking timesheets, job sheets and invoices.
• Maintain workshop diary and engineer job allocations.
• Liaise with Sales and Service on workshop issues including refurbishments.
• Raise and log sundry purchase orders.
• Ensure LOLER inspections for relevant machines.
• Perform other admin duties as required.
• Update HR with holiday/sickness documents and maintain system diary.
• Track engineer H&S requirements and incoming sales packs; file inspections.
• Maintain monthly KPI and KPA records.
• Perform other duties within scope.

Responsibilities

• Create and process all WIP (job cards) with H&S documentation.
• Enter all Timesheet data into the system promptly and accurately.
• Support cost control by checking timesheets, job sheets and invoices.
• Maintain workshop diary and allocation of engineer jobs.
• Liaise with Sales and Service on workshop issues including refurbishments.
• Raise sundry purchase orders and log them as required.
• Ensure LO LRER inspections are current for machines in depot.
• Perform other related admin duties when required.

Skills

WIP management

Timesheet entry

Cost control

Diary management

H&S documentation

Liaison work

Purchase orders

LOLER inspections

General admin

KPI tracking

Job description

Aprolis UK is seeking a Workshop Administrator to support a busy depot environment. You will coordinate admin for the workshop, creating and processing WIP/job cards and maintaining H&S documentation to ensure compliance and smooth operation.

You will manage timesheets, cost control, and engineer job allocations, liaising with Sales and Service to resolve workshop issues and raise purchase orders as needed. A pivotal role in keeping the workshop running efficiently.