Workshop Admin & Asset Records Coordinator

ashteadtechnology; Turriff; On-site; GBP 22,000 - 30,000; Full time

Job summary

Ashtead Technology is seeking an organised and proactive Business Administrator to support our busy Workshop team and wider business operations. You'll help keep things moving behind the scenes, from managing documentation and maintaining accurate records to supporting equipment, projects and day-to-day workshop activities.

This role offers the chance to work cross-functionally, raise purchase orders, manage asset records and assist with project mobilisation while adhering to Health, Safety,

Qualifications

• Previous experience in an administrative role, ideally within a technical, workshop or project environment.
• Strong organisational skills and excellent attention to detail.
• Confidence managing documents, records and electronic filing systems.
• Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Strong communication skills and the ability to coordinate effectively with different teams.
• Experience managing technical, certification or compliance documentation would be advantageous.
• Experience supporting engineering projects, asset-based operations or using project/asset management systems would be beneficial.
• A proactive and helpful approach, with the ability to manage changing priorities and support the wider team.

Responsibilities

• Provide day-to-day administrative support to the Workshop team, including maintaining documentation, records, spreadsheets, invoices and timesheets.
• Raise and manage purchase orders, ensuring information is accurate and processes are followed.
• Maintain asset records, equipment maintenance files, training records, certifications and other technical documentation, ensuring everything is up to date and easy to access.
• Create and maintain organised electronic filing systems and support the administration and updating of equipment work orders.
• Assist with project mobilisation and demobilisation activities, including documentation, equipment sourcing and coordination with Project and Workshop teams.
• Support the administration of third-party equipment and QHSE documentation, ensuring required records and certifications are maintained.
• Provide wider administrative support across the business, including covering for colleagues, supporting apprentices and getting involved in ad-hoc projects when required.
• Work in line with Ashtead Technology's Health, Safety, Environmental and Quality standards and procedures.

Skills

Administrative experience

Organisational skills

Documentation management

Microsoft Excel

Microsoft Word

Microsoft Outlook

Attention to detail

Communication skills

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Project management systems

Job description

Ashtead Technology is seeking an organised and proactive Business Administrator to support our busy Workshop team and wider business operations. You'll help keep things moving behind the scenes, from managing documentation and maintaining accurate records to supporting equipment, projects and day-to-day workshop activities.

This role offers the chance to work cross-functionally, raise purchase orders, manage asset records and assist with project mobilisation while adhering to Health, Safety,