Workplace Manager

Konica Minolta Business Solutions UK Ltd; Leeds; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A leading office solutions company in the UK seeks a Workplace Manager to oversee facilities management and enhance the employee experience. This role involves compliance with health and safety regulations, managing contracts, and ensuring a high standard of workplace conditions. The ideal candidate will have a background in workplace management, IT proficiency, and a passion for fostering a positive work environment. Good collaboration and time management skills are essential. This is a fixed-term contract with competitive remuneration.

Benefits

26 days holiday plus bank holidays

Access to training and development

Enhanced family leave

Life assurance options

Extra paid day for mental health

Generous pension plan

Discounts on activities and technology

Paid day for volunteer projects

Independent employee assistance programme

Qualifications

• Experience in managing workplace environments.
• Understanding of health and safety legislation.
• Ability to work with diverse stakeholders.

Responsibilities

• Manage day-to-day activities of facilities management.
• Ensure compliance with health and safety standards.
• Oversee contracts and service providers.
• Create the best possible workplace experience.

Skills

Workplace experience management

Knowledge of health and safety legislation

Facilities related experience

Good knowledge of IT packages

Team collaboration

Time management

Job description

Role : Workplace Manager

Location independent - Regular travel to sites required (2 days per week to location of choice / as required)

Package : £40,000 - £50,000 + 10% bonus

Fixed term contract - 2 years

• 26 days holiday, plus bank holidays, and the option to purchase more days if needed
• Access to training and development opportunities, along with license with award winning learning content provider.
• Enhanced family leave
• Life assurance options
• An extra paid day off to focus on your mental health
• A generous pension plan, invest your contributions to maximise your pension pot
• Discounts on activities, technology and restaurants
• An extra paid day off to dedicate to volunteer projects
• An independent employee assistance programme for all employees and their immediate family, giving 24 / 7 access to experts in health & wellbeing

We are seeking a Workplace Manager to join our team at Konica Minolta!

As a Workplace Manager at Konica Minolta, you will manage Konica Minolta workplaces and deliver an enhanced, compliant, and consistent employee experience regardless of location.

Other duties will include :

• Manage day-to-day activities to ensure that the facilities management service meets contractual requirements and service targets and health and safety policies and regulations.
• Ensure that facilities meet environmental, health and security standards, laws and regulations working closely with internal and external stakeholders including our environment and Health and Safety teams.
• Manage workplace related projects including, but not limited to, facilities exits, moves, new building acquisitions, refurbishments etc.
• Oversee and manage contracts and providers for services including maintenance, security, parking, parking, cleaning, catering etc. reviewing service provided and spending / budget.
• Procure supplies for the facilities management service and maintain relationships with suppliers and internal stakeholders.
• Resolve customer service queries and issues in accordance with stakeholder expectations, contractual requirements; monitor service issues to prevent re-occurrence.
• Ensure all locations are maintained to a high standard, creating the best possible experience for all those utilizing our offices.
• Manage our business wide approach to Choice Based Working. Ensuring employees know about, and can engage with, our various offerings, and review / update as needed.
• Look at ways our employees connect with the business and each other, and how our workplaces can enable this further.

What you can expect from our hiring process?

Stage 1

📲 Screening call with a member of our Talent Acquisition team and a chance to get to know you better.

Stage 2

💻Teams interview with the hiring team.

Stage 3

👏Our Talent Acquisition team will be in touch to make an offer and should you accept our HR operations team will take care of you from there on in.

We would love to hear from people who have :

• Previous experience in Workplace experience management with core understanding of health and safety legislation and knowledge
• Proven knowledge and working experience in Facilities related role
• Good knowledge of IT packages
• Passion for creating the best employee experience through our locations and workplace strategy.
• Systematic in your approach to understanding a problem
• Considerate of the needs of users and stakeholders (both internal and external)
• Able to work as part of a team and with a wide variety of stakeholders
• Good time management with the ability to prioritise and handle a complex, varied workload.

If you have worked in a Workplace Manager role before you will know that each day can look quite different, take a look at our role profile (at the bottom of the page) for a deep dive into what your "day to day" might look like in this role.

Don't meet every single requirement?

Studies have shown that women and people from ethnic minorities are less likely to apply to jobs unless they meet every single qualification. At Konica Minolta we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for us!

We are an equal opportunities employer. Please let us know on your application or email us at [e-mail] if there's any adjustments, we can make that would be helpful for you.

Additionally, we are open to discussing flexible working arrangements and job-sharing opportunities. If you are interested in this great opportunity, we encourage you to apply today or reach out for a confidential discussion. We look forward to hearing from you!

ESG Initiatives at Konica Minolta

A global company with more than 39,000 employees in 150 countries, Konica Minolta takes its environmental, social and governance responsibilities seriously. We aim to be a robust and innovative company that keep evolving and contributing to the sustainable growth of society and individuals, and we use an ESG framework to navigate our efforts and obligations.

Take a look at our sustainable development goals here https : / / www.konicaminolta.co.uk / en-gb / about-konica-minolta / esg

Please note, if we receive sufficient interest in this role we reserve the right to close the vacancy early, so if you're interested in the role we would encourage you to apply as soon as possible to avoid missing out on the opportunity