Workplace & Facilities Coordinator

Finastra; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Unlimited vacation

Hybrid working arrangements

Wellbeing program

Employee Assistance Program

Medical, life and disability insurance

Job summary

Finastra in London is seeking a Workplace Coordinator to create a welcoming and professional environment for employees, clients and visitors while ensuring the workplace runs smoothly daily. This is a full-time, office-based role requiring presence in the London office five days per week.

You will manage reception, meetings, suppliers and health and safety processes, build relationships across teams, coordinate events, and help enhance the employee experience.

Qualifications

• Excellent communication and customer service skills.
• Ability to build relationships and manage stakeholders.
• Organised, proactive, and detail-oriented with strong ownership.
• Experience coordinating workplace services or events is beneficial.

Responsibilities

• Be the first point of contact for employees, visitors and clients.
• Support reception and visitor management activities.
• Coordinate meetings, events and workplace activities, including room bookings and catering.
• Ensure reception areas and meeting rooms are maintained to a high standard.
• Coordinate day-to-day workplace and facilities services across the office.
• Manage relationships with suppliers, contractors and building management teams.
• Support health, safety and security processes and audits.
• Resolve workplace issues and identify opportunities to improve services and the employee experience.

Skills

Communication skills

Customer service

Relationship-building

Organisational skills

Proactive

ServiceNow

Tools

ServiceNow

Job description

Finastra in London is seeking a Workplace Coordinator to create a welcoming and professional environment for employees, clients and visitors while ensuring the workplace runs smoothly daily. This is a full-time, office-based role requiring presence in the London office five days per week.

You will manage reception, meetings, suppliers and health and safety processes, build relationships across teams, coordinate events, and help enhance the employee experience.