Temporary Facilities & Office Operations Coordinator

VWA Ltd; City of Westminster; On-site; GBP 26,000 - 34,000; Full time

Job summary

Boutique financial services firm in Mayfair is seeking a polished temporary Facilities Coordinator to ensure smooth day-to-day operations, facilities and vendor management, with occasional Reception cover.

You will oversee office operations, manage suppliers, assist with moves and onboarding, coordinate health and safety records, and keep client-facing areas presentable in a fast-paced environment.

Qualifications

• Previous facilities, office management or workplace coordination experience, ideally within professional or financial services.
• Confident managing suppliers and resolving practical issues quickly.
• Highly organised, reliable and detail-oriented.
• Professional, personable and comfortable in a client-facing environment.
• Able to prioritise independently in a busy office.
• Strong communication and administrative skills.
• Comfortable providing Reception support as needed.

Responsibilities

• Oversee daily office and facilities operations, ensuring a high standard is maintained throughout.
• Act as the main point of contact for building management, maintenance providers, cleaners, couriers and other suppliers.
• Co-ordinate repairs, maintenance visits and office improvements.
• Manage office supplies, stationery, refreshments and catering.
• Support health and safety, including maintaining relevant records and coordinating compliance checks.
• Assist with meeting room set-up and ensure client-facing areas are presentable.
• Co-ordinate access passes, keys, deliveries and post.
• Support office moves, desk set-ups and onboarding logistics.
• Provide professional Reception cover during absence, breaks or busy periods, including greeting visitors and answering calls.

Skills

Facilities management

Vendor management

Reception support

Job description

Boutique financial services firm in Mayfair is seeking a polished temporary Facilities Coordinator to ensure smooth day-to-day operations, facilities and vendor management, with occasional Reception cover.

You will oversee office operations, manage suppliers, assist with moves and onboarding, coordinate health and safety records, and keep client-facing areas presentable in a fast-paced environment.