Executive Assistant

Finastra; Greater London; Hybrid; GBP 55,000 - 90,000; Full time

Benefits offered by this job

Unlimited vacation

Hybrid working environment

Wellbeing programs

Job summary

Finastra, based in London, seeks an Executive Assistant to deliver high-level administrative support to our senior leaders. You will manage complex calendars across time zones, arrange international travel, and prepare executive briefings with confidentiality and precision.

The role requires proactive coordination with global teams in a hybrid work environment, strong interpersonal skills, and experience with Microsoft Office and collaboration tools.

Qualifications

• Proven experience supporting senior executives in a fast-paced, global setting.
• Strong calendar management and organizational skills, with attention to detail.
• Experience coordinating across multiple time zones and with global teams.

Responsibilities

• Provide high-level administrative support to senior leadership, including calendar and travel planning.
• Prepare executive communications, reports, and meeting materials with accuracy.
• Manage confidential information with discretion and professionalism.

Skills

Calendar management

Executive support

Multi-time zone coordination

MS Office

Stakeholder management

Tools

Teams

Zoom

SharePoint

Job description

## Executive AssistantApply: London: Full time: Posted Today: REQ1026\\_0038301# **Who are we?**At Finastra, we’re a global leader in financial services software, dedicated to expanding access to financial services and shaping what’s next for the industry. Our technology powers mission‐critical solutions across Lending, Payments and Universal Banking, supporting over 7,000 customers, including 80% of the world’s top 50 banks, in more than 110 countries.**What Will You Contribute?**The Executive Assistant provides high-level administrative and operational support to senior leadership, ensuring seamless coordination across internal teams and external stakeholders. This role is critical to enabling strategic execution by managing complex calendars, preparing executive communications, and facilitating smooth operations across global locations. The ideal candidate is highly organized, proactive, and confident in engaging with executives and senior stakeholders.**Responsibilities & Deliverables:** **Executive Support*** Manage dynamic calendars with precision, including scheduling across multiple time zones and coordinating high-priority meetings.* Arrange complex domestic and international travel, including itineraries, accommodations, and expense reporting.* Prepare and edit correspondence, reports, presentations, agendas, and meeting minutes with a high level of accuracy and professionalism.* Handle confidential communications and documentation with discretion and sound judgment.**Strategic Coordination & Prioritization*** Track key initiatives and ensure timely follow-up on strategic deliverables.* Anticipate executive needs and proactively manage shifting priorities in a fast-paced environment.* Prepare executive briefings and support alignment across business priorities.* Push back when necessary to protect time and ensure focus on top priorities.**Global Stakeholder Engagement*** Facilitate communication and relationship management across global teams, including coordination across multiple time zones.* Serve as a liaison between executives and internal/external stakeholders, ensuring timely and effective communication.**Required Skills & Experience:*** Proven experience supporting senior executives, in a fast-paced, global organization.* Strong calendar management and organizational skills, with the ability to prioritize and multitask effectively.* Experience working across multiple time zones and supporting global teams.* Industry experience in banking, financial services, or technology is a strong plus.* Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, SharePoint).* Excellent interpersonal and communication skills, with the ability to build relationships and influence at all levels.* Demonstrated ability to be proactive, take initiative, and push back when needed to ensure alignment and execution.* Ability to manage sensitive information with discretion and professionalism.We are proud to offer a range of incentives to our employees worldwide. These benefits are available to everyone, regardless of grade, and reflect the values we stand for:**Flexibility:** Enjoy unlimited vacation, subject to local regulations and business priorities. Benefit from hybrid working arrangements and inclusive policies such as paid time off for voting, bereavement, and sick leave.**Well‐being:** Access confidential one‐to‐one support through our Employee Assistance Program, connect with our network of Wellbeing Champions and Gather Groups, and take part in monthly events and initiatives designed to help you thrive—inside and outside of work.**Health & Financial Security:** Medical, life and disability insurance, retirement plans, lifestyle, and other benefits.\\***Sustainability:** Paid time off for volunteering and donation‐matching opportunities to support causes that matter to you.**Inclusion:** Get involved in our inclusion communities, such as Count Me In, Culture@Finastra, Proud@Finastra, Disabilities@Finastra, and Women@Finastra—open to everyone who wants to participate and contribute.**Career Development:** Access online learning and accredited courses through our Skills & Career Navigator tool.**Recognition:** Take part in our global recognition program, Finastra Celebrates, and share your voice through regular employee surveys that help shape our culture and ways of working.\\*Specific benefits may vary by location.At Finastra, each individual is unique—bringing their own ideas, perspectives, cultural backgrounds, and experiences. We learn from one another, value what makes us different, and create an environment where everyone feels included, supported, and able to be their authentic selves.Be unique. Be exceptional. Help us make a difference at Finastra.