Workforce Coordinator - Medicine

Frimley Health NHS Foundation Trust; Frimley; On-site; GBP 17,000 - 23,000; Part time

Benefits offered by this job

Flexible working patterns

Training opportunities

Work-life balance

Job summary

Frimley Health NHS Foundation Trust is seeking a part‑time Workforce/Rota Coordinator (Band 5) for the Medicine Directorate at Frimley Park Hospital. The role supports rostering, workforce planning and recruitment with the Operation Manager to ensure safe, high‑quality patient care.

You will coordinate annual leave and absences across medical staff, manage on‑call rotas, and help ensure staffing levels align with service demands.

Qualifications

• Experience in managing medical rotas
• Experience in workforce planning

Responsibilities

• Manage and schedule rotas for elective and non-elective clinical activities to meet service demands.
• Oversee on‑call rotas to maintain service continuity and patient safety.
• Coordinate annual leave, study leave and other absences for all grades of medical staff.
• Support recruitment processes and address workforce gaps with HR.
• Contribute to workforce planning and rota regulations compliance.

Skills

Organisational skills

Proactive

Job description

We are excited to offer an opportunity for a part timeWorkforce/Rota Coordinator (Band 5)to join theMedicine department at Frimley Park Hospital.

22.50 hours per week

In this vital role, you will be responsible for managing medical rotas and workforce planning to ensure the department runs smoothly and efficiently. We are looking for a highlyorganised, proactive individualwho thrives in a fast-paced environment and is committed to supporting the delivery of safe, high-quality patient care.

This is a part time, permanentposition, providing an excellent opportunity to develop valuable skills while working in a dynamic and collaborative team.

The Workforce/Rota Coordinator plays a critical role within the Medicine Directorate, working closely with the Operation Manager, to ensure the smooth and efficient management of medical rotas. This position is vital for maintaining high standards of patient care by ensuring clinical activities are adequately and consistently staffed.

Key responsibilities include managing and scheduling rotas for both elective and non-elective clinical activities, ensuring all shifts are covered to meet service demands. This includes overseeing on-call rotas to maintain service continuity and patient safety.

The post holder is responsible for coordinating annual leave, study leave, and other absences for all grades of medical staff, ensuring appropriate cover is arranged to prevent disruption to clinical services.

Additionally, the Workforce/Rota Coordinator supports recruitment processes, working with the General Manager and HR to address workforce gaps promptly. They also contribute to workforce planning and ensure compliance with rota regulations and working time directives.

This role requires excellent organisational skills, attention to detail, and the ability to work collaboratively with consultants, junior doctors, and administrative teams. By effectively managing rotas and staffing, the Workforce/Rota Coordinator helps deliver safe, high-quality care while supporting the operational goals of the directorate.

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme.

• We provide first class development opportunities for all staff
• We have a wide range of professional, management and leadership, and clinical skills training available
• Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

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