Workforce Coordinator - Medicine

FHFT Education Academy; Camberley; On-site; GBP 20,000 - 25,000; Part time

Job summary

Frimley Health NHS Foundation Trust is offering a part-time Workforce/Rota Coordinator (Band 5) in the Medicine Directorate at Frimley Park Hospital in Camberley. You will manage medical rotas and workforce planning to support safe, high-quality patient care.

This 22.5-hour-per-week role is permanent, requires excellent organisation, and involves collaboration with consultants, junior doctors, and admin teams to ensure service continuity.

Qualifications

• Educated to degree level or equivalent relevant experience
• Management Qualification

Responsibilities

• Manage and schedule medical rotas for elective and non-elective clinical activities.
• Oversee on-call rotas to maintain service continuity and patient safety.
• Coordinate annual leave, study leave and other absences for all grades of medical staff.
• Support recruitment processes with HR to address workforce gaps and planning.
• Ensure compliance with rota regulations and working time directives.

Skills

Prioritise workload

Work under pressure

Relationship building

Interpersonal skills

18-week RTT knowledge

Rota planning

Education

Degree level or equivalent

Management qualification

Job description

Main area Medicine Grade Band 5 Contract Permanent Hours Part time - 22.5 hours per week (Monday-Thursday) Job ref 151-KMU549

Site Frimley Park Hospital Town Camberley Salary £20,206 - £24,597 per annum incl HCAS Salary period Yearly Closing 01/10/2026 23:59

Job overview

We are excited to offer an opportunity for a part time Workforce/Rota Coordinator (Band 5) to join the Medicine department at Frimley Park Hospital.

22.50 hours per week

In this vital role, you will be responsible for managing medical rotas and workforce planning to ensure the department runs smoothly and efficiently. We are looking for a highly organised, proactive individual who thrives in a fast-paced environment and is committed to supporting the delivery of safe, high-quality patient care.

This is a part time, permanent position, providing an excellent opportunity to develop valuable skills while working in a dynamic and collaborative team.

Main duties of the job

The Workforce/Rota Coordinator plays a critical role within the Medicine Directorate, working closely with the Operation Manager, to ensure the smooth and efficient management of medical rotas. This position is vital for maintaining high standards of patient care by ensuring clinical activities are adequately and consistently staffed.

Key responsibilities include managing and scheduling rotas for both elective and non-elective clinical activities, ensuring all shifts are covered to meet service demands. This includes overseeing on-call rotas to maintain service continuity and patient safety.

The post holder is responsible for coordinating annual leave, study leave, and other absences for all grades of medical staff, ensuring appropriate cover is arranged to prevent disruption to clinical services.

Additionally, the Workforce/Rota Coordinator supports recruitment processes, working with the General Manager and HR to address workforce gaps promptly. They also contribute to workforce planning and ensure compliance with rota regulations and working time directives.

This role requires excellent organisational skills, attention to detail, and the ability to work collaboratively with consultants, junior doctors, and administrative teams. By effectively managing rotas and staffing, the Workforce/Rota Coordinator helps deliver safe, high-quality care while supporting the operational goals of the directorate.

Working for our organisation

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Detailed job description and main responsibilities

For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy

Person specification

Qualifications

• Educated to degree level or equivalent relevant experience
• Management Qualification

Experience

• Experience of a busy environment and dealing with the various stakeholders including, Consultants and Junior Doctors as well as admin team
• Experience of working in the NHS either in a hospital, private practice or for a GP
• Experience in a clinical setting
• Significant experience in complex administration within an acute hospital

Skills & Knowledge

• Ability to prioritise and manage workload efficiently without a supervisor
• Working under pressure
• Ability to build credible relationships with all levels of medical staff and management
• Excellent interpersonal skills
• Knowledge of the 18-week RTT target
• Knowledge in rota planning

Special Requirements

• A commitment to ongoing personal development

Frimley Health NHS Foundation Trust (FHFT) is proud of its strong reputation, record of achievement and ambition for the future. We serve a population of over 900,000 people across Berkshire, Hampshire, Surrey and South Buckinghamshire, and remain committed to improving the health and wellbeing of our communities.

Our new organisational strategy – FHFT 2030 – sets out our ambition to be the best place to receive care and the best place to work in the NHS. Underpinned by our Trust values – Committed to Excellence, Working Together, Facing the Future, and being a modern, compassionate, Healthcare Organisation – we are creating a culture where our people can thrive and patients always come first.

We continue to invest heavily in our services and facilities. This includes the development of a new hospital at Frimley Park, major expansion of diagnostics and inpatient capacity, and the continued transformation of services across our sites. We have already delivered a brand-new £100m state-of-the-art Heatherwood Hospital, a £49m Emergency Assessment Centre at Wexham Park, and a £10m upgrade to maternity services.

We are also committed to sustainability and the NHS Net Zero ambition. Our new hospital and estate developments are being designed to be environmentally responsible, energy efficient, and future-proofed, featuring on-site renewables energy and intelligent energy systems. Th rough our green plan, we are embedding sustainable practices across all areas of care and operations, ensuring we reduce our environmental impact while improving population health and wellbeing. Our staff are key to helps us deliver on our ambition and to ensure sustainability is a core component of care delivery and our operations.

Alongside estates’ investments, we are embedding a strong focus on digital innovation and quality improvement. Our electronic patient record (Epic), launched in 2024, is already enabling safer, more connected, and more effective care for patients, while giving staff the tools they need to do their best work. Our electronic patient record also supports safe and effective digitised care pathways, savings time and carbon, whilst delivering excellent quality of care.

Everything we do is guided by our values, shaping how we care for patients, support colleagues, and build a sustainable future for healthcare together.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Sharon Foley Job title Operations Manager, Medicine Email address [e-mail] Telephone number 07979327262 Additional information

If you have any queries regarding this post, please do email me directly via [e-mail]