Workforce Co-ordinator

FHFT Education Academy; Slough; On-site; GBP 11,000 - 14,000; Part time

Job summary

Frimley Health NHS Foundation Trust is seeking a part-time Workforce/Rota Coordinator (Band 5) in the Medicine department at Wexham Park Hospital. The role is 15.00 hours per week, offering permanent, flexible opportunities within a busy hospital environment.

The postholder will manage medical rotas, workforce planning, and ensure compliance with working time directives while supporting safe patient care. Strong organisation, communication, and NHS experience are essential.

Qualifications

• Educated to degree level or equivalent relevant experience.
• Management qualification or equivalent leadership training.

Responsibilities

• Lead clinicians to maintain full shift patterns in line with service and training needs.
• Ensure doctors comply with working time directives and total hours policy.
• Communicate rota/service changes to relevant parties.
• Act as central contact for consultants, junior doctors and residents regarding leave and training policies.
• Manage daily rota coverage, redeploy staff as needed.
• Oversee allocation of leave and budget for locum spend with Operations Manager.

Skills

Rota planning

Interpersonal skills

Prioritisation

Working under pressure

Relationship building

Knowledge of RTT target

Education

Degree level

Management qualification

Job description

We are excited to offer an opportunity for a part time Workforce/Rota Coordinator (Band 5) to join the Medicine department at Wexham Park Hospital.

15.00 hours per week

In this vital role, you will be responsible for managing medical rotas and workforce planning to ensure the department runs smoothly and efficiently. We are looking for a highly organised, proactive individual who thrives in a fast-paced environment and is committed to supporting the delivery of safe, high-quality patient care.

This is a part time, permanent position, providing an excellent opportunity to develop valuable skills while working in a dynamic and collaborative team.

Main duties of the job

• Work with the management team and lead clinicians to maintain a full shift workingpattern in line with service and training needs. Ensuring doctors comply with workingtime directives and do not exceed total working hours allowed by policy.
• Work with Resident doctors to ensure appropriate level of service is provided to wardsand outpatient department.
• Communicate changes to rota and service to relevant parties.
• Act as a central point of contact for consultants, non career grade doctors, SpecialistRegistrars and Resident Doctors, providing advice and guidance regarding Trust policiesrelating to leave and mandatory training.
• Manage the rota on a daily basis ensuring cover is provide d in the event ofsickness/absence. Re deploy staff on a daily basis as necessary.
• Manage the allocation of annual and study leave, ensuring cover is available.
• Participate in the induction of all medical staff.
• Agree the use of locum staff in conjunction with Operations Manager/AssociateDirector . Monitor use of locum medical staff and spend, supporting the OperationsManager/Associate Director to manage the budget for locum spend.

Working for our organisation

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Detailed job description and main responsibilities

For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.

Qualifications

• Educated to degree level or equivalent relevant experience
• Management Qualification

Experience

• Experience of a busy environment and dealing with the various stakeholders including, Consultants and Junior Doctors as well as admin team
• Experience of working in the NHS either in a hospital, private practice or for a GP
• Significant experience in complex administration within an acute hospital

Skills and Knowledge

• Ability to prioritise and manage workload efficiently without a supervisor
• Working under pressure
• Ability to build credible relationships with all levels of medical staff and management
• Excellent interpersonal skills
• Knowledge in rota planning
• Knowledge of the 18-week RTT target

Frimley Health NHS Foundation Trust (FHFT) is proud of its strong reputation, record of achievement and ambition for the future. We serve a population of over 900,000 people across Berkshire, Hampshire, Surrey and South Buckinghamshire, and remain committed to improving the health and wellbeing of our communities.

Our new organisational strategy – FHFT 2030 – sets out our ambition to be the best place to receive care and the best place to work in the NHS. Underpinned by our Trust values – Committed to Excellence, Working Together, Facing the Future, and being a modern, compassionate, Healthcare Organisation – we are creating a culture where our people can thrive and patients always come first.

We continue to invest heavily in our services and facilities. This includes the development of a new hospital at Frimley Park, major expansion of diagnostics and inpatient capacity, and the continued transformation of services across our sites. We have already delivered a brand-new £100m state-of-the-art Heatherwood Hospital, a £49m Emergency Assessment Centre at Wexham Park, and a £10m upgrade to maternity services.

We are also committed to sustainability and the NHS Net Zero ambition. Our new hospital and estate developments are being designed to be environmentally responsible, energy efficient, and future-proofed, featuring on-site renewables energy and intelligent energy systems. Th rough our green plan, we are embedding sustainable practices across all areas of care and operations, ensuring we reduce our environmental impact while improving population health and wellbeing. Our staff are key to helps us deliver on our ambition and to ensure sustainability is a core component of care delivery and our operations.

Alongside estates’ investments, we are embedding a strong focus on digital innovation and quality improvement. Our electronic patient record (Epic), launched in 2024, is already enabling safer, more connected, and more effective care for patients, while giving staff the tools they need to do their best work. Our electronic patient record also supports safe and effective digitised care pathways, savings time and carbon, whilst delivering excellent quality of care.

Everything we do is guided by our values, shaping how we care for patients, support colleagues, and build a sustainable future for healthcare together.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications. We would advise that you complete and submit your application in good time to avoid disappointment.