Warehouse Administrator

Vuba; Melton; On-site; GBP 24,000 - 30,000; Full time

Job summary

Vuba Surfaces in Melton is seeking a Warehouse Administrator to bring order, accuracy and momentum to a busy warehouse. This hands‑on admin role keeps deliveries moving, stock accurate, and teams supported.

You’ll contribute through meticulous record keeping, clear communications with internal teams and efficient admin tasks, helping to ensure smooth stock and dispatch processes in a fast-growing environment.

Qualifications

• Experience in administration or warehouse/operations support environment.
• High accuracy and ability to catch errors before they become problems.
• Strong organisational skills and ability to manage priorities in a busy setting.
• Proficiency with spreadsheets (e.g., Excel).
• Clear written and verbal communication with warehouse colleagues.
• Positive attitude and willingness to help with document checks and record updates.

Responsibilities

• Maintain accurate warehouse records and ensure documentation is completed on time.
• Process incoming and outgoing paperwork, including delivery notes and dispatch documents.
• Update stock and system information to support inventory accuracy.
• Coordinate with warehouse teams to ensure orders are processed efficiently.
• Raise and monitor queries for missing or inconsistent information.
• Support the dispatch process with the correct paperwork.
• Assist with reporting by providing data updates for internal stakeholders.
• Keep the admin area organised with audit-ready processes.

Skills

Attention to detail

Clear communication

Admin experience

Tools

Excel

IT systems

Job description

Warehouse Administrator

Warehouse Administrator – Melton (Full-time)

Ready to bring order, accuracy and momentum to a busy warehouse?

Join us at Vuba Surfaces in Melton as a Warehouse Administrator. This is a hands‑on admin role at the heart of warehouse operations—where your attention to detail helps keep deliveries moving, stock accurate, and teams supported. If you’re the person colleagues turn to for clear updates, tidy systems and reliable paperwork (or spreadsheets!), we’d love to hear from you.

Why you’ll enjoy this role

Warehousing doesn’t run on guesswork—it runs on accurate records, timely communication and smooth processes. In this role, you’ll help ensure the right products are in the right place at the right time by maintaining warehouse documentation, supporting day‑to‑day admin tasks, and communicating effectively with internal teams.

You’ll be working in a dynamic, fast‑growing environment where continuous improvement matters. No two days are exactly the same—sometimes you’ll be chasing delivery notes, other times updating stock records, preparing dispatch paperwork, or supporting colleagues with the information they need to keep things moving.

What you’ll be doing

• Maintaining accurate warehouse records and ensuring documentation is completed correctly and on time.
• Processing incoming and outgoing paperwork, including delivery notes, dispatch documents and related administrative tasks.
• Updating stock and system information to support inventory accuracy and operational planning.
• Coordinating with warehouse teams to ensure orders are processed efficiently and any admin queries are resolved promptly.
• Raising and monitoring queries where information is missing, inconsistent or needs checking.
• Supporting the dispatch process by ensuring the correct paperwork accompanies goods.
• Assisting with reporting by compiling relevant data and updates for internal stakeholders.
• Keeping the admin area organised and maintaining clear audit‑ready processes.

What we’re looking for

To succeed in this role, you’ll bring a dependable, detail‑focused approach and the confidence to manage multiple tasks with minimal supervision. You don’t need to know every warehouse process from day one—what matters is your reliability, your accuracy, and your ability to communicate clearly.

You’ll ideally have:

• Previous experience in an administration or warehouse/operations support environment (or strong transferable admin experience).
• High accuracy and a natural instinct for catching errors before they become problems.
• Strong organisational skills, with the ability to manage priorities in a busy setting.
• Competence with IT systems and a working knowledge of spreadsheets (e.g., Excel).
• Clear communication skills—both written and verbal—with the ability to work well with warehouse colleagues.
• A positive attitude and willingness to help—whether it’s a quick check, a document chase, or updating records.

Working at Vuba Surfaces

Vuba Surfaces is an award‑winning, fastest‑growing business with products trusted in over 70 countries. From the brand story to the day‑to‑day energy in our teams, we’re focused on doing things properly—quality, pace and pride. Our people care about getting it right, supporting each other, and building systems that stand up to pressure.

You’ll be joining a culture that values effort, accountability and continuous improvement. And because we’re scaling fast, your contribution in this role will be genuinely visible—your work helps the warehouse run smoothly and supports growth.

Location

This position is based in Melton.

Vuba Surfaces is an equal opportunities employer. We encourage applications from all suitably qualified candidates