Warehouse Administrator - 2pm to 10pm

Quest Employment; Wellingborough; On-site; GBP 25,000 - 31,000; Full time

Job summary

Quest Employment is seeking a Warehouse Administrator for an office-based role in Wellingborough. You will manage stock records in the WMS, process inbound/outbound paperwork and coordinate deliveries with transport providers. The role requires strong Excel skills and attention to detail.

You will update ERP/WMS systems, generate reports, and act as a liaison between suppliers, transport teams and internal staff. Shift is 2pm–10pm, Monday–Friday, with a hands-on, critical support focus.

Qualifications

• Experience in a warehouse or logistics administration role.
• Proficient in Excel, Outlook and Word.
• Experience using a Warehouse Management System (WMS) or ERP software.
• Excellent attention to detail and organisational skills.
• Ability to work to deadlines and handle multiple tasks.

Responsibilities

• Maintaining accurate stock records within the Warehouse Management System (WMS).
• Processing inbound and outbound paperwork including delivery notes, manifests and pick lists.
• Booking and coordinating deliveries and collections with transport providers.
• Preparing shipping documentation and dispatch paperwork.
• Investigating stock discrepancies and helping resolve inventory issues.
• Supporting stock counts and annual stock takes.
• Updating WMS, ERP systems and Excel reports.
• Producing daily, weekly and monthly operational reports.
• Acting as a key point of contact for suppliers, transport companies and internal teams.

Skills

Excel

Attention to detail

Organisational skills

Communication

Problem solving

Stock control

Tools

WMS

ERP software

Job description

Warehouse Administrator

£28,000 | Office Based | Wellingborough| 2pm to 1-pm Monday to Friday

The Role

If you're the sort of person who spots when a number doesn't quite look right, enjoys keeping things organised, and gets a little bit too satisfied from a perfectly updated spreadsheet, keep reading.

We're looking for a Warehouse Administrator who'll become the glue between the warehouse, transport, suppliers and the wider business. You'll be making sure stock records are accurate, paperwork is spot on, deliveries run smoothly and nothing falls through the cracks.

This isn't a role where you'll spend the day making coffee or filing paperwork from 1998. You'll be at the heart of a busy logistics operation where what you do genuinely matters.

What You'll Be Doing

• Maintaining accurate stock records within the Warehouse Management System (WMS)
• Processing inbound and outbound paperwork including delivery notes, manifests and pick lists
• Booking and coordinating deliveries and collections with transport providers
• Preparing shipping documentation and dispatch paperwork
• Investigating stock discrepancies and helping resolve inventory issues
• Supporting stock counts and annual stock takes
• Updating WMS, ERP systems and Excel reports
• Producing daily, weekly and monthly operational reports
• Monitoring outstanding tasks and system alerts
• Acting as a key point of contact for suppliers, transport companies and internal teams
• Supporting warehouse managers with reporting and documentation
• Ensuring paperwork is compliant, accurate and audit-ready at all times

What You'll Need

• Previous experience in a warehouse or logistics administration role
• Ability to commence work ASAP (1 to 2 weeks notice is acceptable)
• Good working knowledge of Microsoft Excel, Outlook and Word
• Experience using a Warehouse Management System (WMS) or ERP software
• Understanding of transport and warehouse documentation
• Brilliant attention to detail—you'll notice the things other people miss
• Strong organisational skills with the ability to juggle multiple priorities
• Confidence communicating with colleagues, suppliers and transport providers
• A proactive approach to solving problems rather than waiting for someone else to fix them
• A positive attitude and willingness to muck in when needed
• Ability to commit to a 2pm-10pm shift Monday to Friday

What You Might Not Like

Let's be honest—this role isn't for everyone.

Some days are busy. Really busy. Phones ring, deliveries change, transport gets delayed and someone, somewhere, will inevitably ask where pallet number 247 is.

If you don't enjoy working to deadlines, dislike spreadsheets, or accuracy isn't your strong point, you'll probably find this frustrating.

But if you like being the person who keeps everything running smoothly behind the scenes, you'll absolutely thrive.