Vetting Administrator

Carbon60; Fareham; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading recruitment agency in the UK is seeking a Vetting Administrator for a 12-month contract. The role involves conducting vetting services, managing sensitive data, and ensuring compliance with client requirements. Candidates should have excellent communication skills, a strong proficiency in Microsoft Office, and a proactive approach to task management. The position requires a keen attention to detail and the ability to handle confidential information appropriately. Working hours are Monday to Friday, 8am to 4pm or 9am to 5pm.

Qualifications

• Experience in an Administrative role is desirable.
• Ability to handle sensitive information with discretion and integrity.
• Team player with a flexible and confident approach to work.

Responsibilities

• Process new vetting applications within specified timescales.
• Administer criminal record and financial credit checks online.
• Liaise with internal stakeholders to gather necessary documentation.

Skills

Excellent written and verbal communication skills

Sound knowledge of Microsoft Office software

Strong organisational skills

Attention to detail

Proactive approach to task ownership

Ability to manage own workload

Job description

Job Description - Vetting Administrator (12 month contract)

MAIN PURPOSE OF THE ROLE:

To conduct a vetting service for clients ensuring that checks are completed within the set timescales and in accordance with the client requirements. Looking for new ways to improve processes and to ensure that the client receives the most efficient service possible. This role involves managing sensitive data, coordinating vetting activities, and maintaining robust records across multiple platforms. It is highly administrative and process-focused, requiring excellent attention to detail and a proactive approach to task management.

KEY RESPONSIBILITIES:

• Processing new vetting applications within the timescales specified.
• Understand the different requirements of each client and which check is required for the role and ensure that the relevant documents are uploaded on to the system.
• Administering criminal record and financial credit checks online.
• Requesting and chasing up references via phone and email.
• To ensure accuracy, diplomacy and data protection when collecting and cascading personal data.
• Respond to vetting queries in a polite and professional manner.
• Build and maintain trusting relationships with workers and colleagues.
• Ensure adherence to Company and client compliance standards at all times.
• Oversee the tracking and implementation of physical and procedural security measures within the office.
• Manage and process personnel security actions via designated online portals, including onboarding, clearance checks, and ongoing compliance and aftercare activities.
• Sending vetting details to Client sites as required.
• Liaise with internal stakeholders to gather necessary documentation and ensure vetting requirements are met.
• Identify and recommend opportunities to streamline vetting and security-related processes.
• Perform any other duties as required by the business.

PERSON SPECIFICATION

• Excellent written and verbal communication skills
• Sound knowledge of Microsoft Office software
• Strong organisational skills and attention to detail.
• Ability to prioritise and manage own workload
• Ability to handle sensitive information with discretion and integrity
• Proactive approach to task ownership
• Able to work within company and client procedures and standards
• Team player with a flexible and confident approach to work
• Experience in an Administrative role is desirable

Working Hours

Monday - Friday, 8am - 4pm/9am - 5pm

Please note: you will be required to obtain a Security Clearance for this position.

All duties to be carried out in line with Carbon60's vision and DNA

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.