Veterinary Receptionist/Admin

IVC; Coleraine; On-site; GBP 24,000 - 30,000; Part time

Benefits offered by this job

Annual leave 6.6 weeks + birthday off

Holiday entitlement based on service

Healthcare cash plan

Cycle to Work

Pension scheme

Discounted veterinary care

Learning & development opportunities

Job summary

Inspiring Vet Care in Coleraine is seeking a friendly Receptionist/Admin on a part-time basis to join our veterinary team. You will be the first point of contact for clients, ensuring a welcoming and professional experience while supporting appointments and client communications.

The role involves administrative duties, insurance claim processing, and close collaboration with clinical staff to maintain a positive client and patient journey. Flexibility to cover evenings and weekends is required.

Qualifications

• Experience in a customer-facing role with a strong focus on service and attention to detail.
• Able to manage multiple tasks effectively in a busy environment.
• Professional and welcoming manner with excellent communication skills.

Responsibilities

• Greet clients, manage appointments, handle enquiries and support client communications.
• Coordinate with clinical and non-clinical colleagues to ensure a smooth client and patient journey.
• Prepare and submit insurance claims and maintain accurate records.

Skills

Excellent communication

Customer-facing

Multi-tasking

Collaborative

Proactive attitude

Job description

At inspiring vet care, our people are at the heart of everything we do. As the UK’s number one vet care provider, we’re trusted with the care of over 2 million animals, delivering our purpose of healthier animals and happier owners.

We are seeking an organised, personable Receptionist/Admin to join our team at Millburn Vetson a part-time permanent basis.

Coleraine, a picturesque town in County Londonderry, sits along the scenic River Bann and is known as the gateway to the stunning Causeway Coast. Rich in history and a vibrant market town, it’s the perfect location for adventure. With excellent transport links and close proximity to iconic attractions like the Giant’s Causeway, Bushmills Distillery, and the breathtaking north coast, there’s plenty to explore. Plus, with Belfast and the nearest airport only an hour away, you can enjoy the tranquility of Coleraine while easily accessing the city’s amenities.

How You’ll Make a Difference

As a Receptionist/Admin, you will be the first point of contact for clients, playing a key role in delivering a welcoming, professional and compassionate experience at every interaction.

You’ll support the smooth running of the practice by managing appointments, handling enquiries, supporting client communications and working closely with clinical and non-clinical colleagues to ensure a positive client and patient journey.

Working Pattern

This is a part-time role working 30 hours, Monday-Friday.

Key Responsibilities

In addition to front-of-house reception duties, this role will involve a range of administrative responsibilities, including processing and submitting insurance claims, maintaining accurate records, and supporting the smooth day-to-day running of the practice. The ideal candidate will be capable of multi-tasking and will have previous experience working in a fast-paced environment; experience within a veterinary setting would be highly desirable. Experience handling sensitive and confidential information, working to tight deadlines, and using IT systems is essential. As this can be an emotionally challenging environment for both clients and pets, the ability to remain calm, compassionate, professional, and approachable under pressure is essential. The successful candidate must be flexible and available to work evenings and weekends as required.

You Might Be a Great Fit If…

You are a friendly, organised and customer-focused individual who enjoys working as part of a team. You’ll bring:

• Excellent communication skills and a professional, welcoming manner
• Experience in a customer-facing role, with a strong focus on service and attention to detail
• The ability to manage multiple tasks effectively in a busy environment
• A collaborative approach and willingness to support colleagues
• A proactive attitude, with openness to feedback and learning

How We’ll Support You

At inspiring vet care, we’re committed to supporting your development and wellbeing from the very start of your career. When you join us, you’ll benefit from:

• A key client-facing role within a supportive and collaborative practice team
• Clear career pathways with progression opportunities within client care and practice leadership roles
• Ongoing learning and development supported by experienced colleagues and practice teams
• A values-led culture focused on care, community and continuous improvement

What We Offer Our Team

• 6.6 weeks’ annual leave plus your birthday off FTE
• Increasing holiday allowance based on length of service
• Enhanced family-friendly policies, including maternity, paternity, adoption, shared parental and surrogacy pay
• Employee wellbeing initiatives including Healthcare Cash Plan and Cycle to Work salary sacrifice schemes, subject to eligibility criteria
• Learning and development opportunities via the inspiring vet care Academy
• Pension scheme
• Discounted veterinary care
• Voluntary benefits including Green Cars salary sacrifice scheme and access to discounts and cashback with hundreds of participating retailers

We’re committed to supporting our people through career development opportunities, wellbeing initiatives and access to world-class learning resources.

Whether you’re just starting out or looking to take the next step in your career, inspiring vet care offers the support, opportunity and community to help you grow.

£0 - £0 a year

Up to £27,000 per annum