Veterinary Receptionist

VC Evidensia UK; Crowborough; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading veterinary clinic in Crowborough is seeking a dedicated Receptionist to provide exceptional customer service and administrative support. The role involves greeting clients, managing appointments, and ensuring a welcoming atmosphere. Join a supportive team focused on high clinical standards and employee wellbeing, with competitive benefits including enhanced annual leave and professional development opportunities.

Benefits

6.6 weeks annual leave

Additional annual leave for birthday

Enhanced family-friendly policies

Cycle to work scheme

Employee wellbeing initiatives

Learning and development opportunities

Discounted staff pet care

Qualifications

• Proficient in office tasks and customer service.
• Experience in handling cash and processing payments.

Responsibilities

• Greet visitors and answer phone calls professionally.
• Manage appointments, client records, and clinic emails.
• Promote Pet Healthcare Plans and maintain reception area.

Skills

Organizational Skills

Communication Skills

Job description

Well House Veterinary Clinic, Crowborough, Crowborough, South East

We are seeking a reliable and professional Receptionist to join our team. As the first point of contact for our company, you will play a crucial role in creating a positive and welcoming atmosphere for our clients and visitors. The ideal candidate will have excellent organizational skills, be proficient in office tasks, and possess strong communication skills.

Ensure all visitors are greeted professionally and courteously. Prioritize answering phone calls to address client inquiries promptly and professionally. Provide excellent customer service in a professional, sympathetic, and courteous manner. Record and follow up on inquiries efficiently. Add new client details into the system and update vaccine/contact information during visits or calls. Verify invoices for accuracy and make necessary adjustments. Secure follow-up appointments to complete treatment plans. Call to reschedule missed appointments. Promote Pet Healthcare Plans and pet insurance. Maintain a clean and tidy reception area. Adhere to all practice and reception policies for excellent client service.

Administrative duties include booking, changing, or cancelling appointments, processing payments, handling cash exchanges, and performing end-of-day banking. Attend reception meetings as needed, dispense medications, keep client records updated, and manage clinic emails. Complete daily paperwork, organize incoming and outgoing mail, and prepare consent forms for surgeries. Fill out paperwork for Pet Healthcare Plans and 4-week free insurance. Perform other duties as required by the practice.

Join a team you are proud to be a part of

At Well House Vets we pride ourselves in providing exceptional veterinary care. We work to high clinical standards and have state of the art equipment. We are a 2-branch small animal practice based in Crowborough and Tunbridge Wells, compromising of 4 Veterinary Surgeons (1 who is a certificate holder for orthopaedics), 4 Registered Veterinary Nurses, and 3 Receptionists.

The role compromises 40 hours per week over a variety of shifts between 8 am - 7 pm, over either 4/5 days if looking for full-time, however, we are happy to hear from part-time applicants also. You will also be required to work 1:4 Saturday between 8 am – 5 pm, with TOIL.

In addition to a competitive salary, you will benefit from:

• 6.6 weeks annual leave
• Additional annual leave for your birthday which will be added to your holiday allowance
• Enhanced family-friendly policies, including maternity/ paternity/ adoption/ shared parental and surrogacy pay
• Cycle to work scheme
• Initiatives focused on employee wellbeing
• Non-accidental injury support
• Learning and development opportunities via the IVC Evidensia Academy
• Pawsome Benefits - reward gateway giving discounts and cashback with 100's of retailers
• Discounted staff pet care

Well House Veterinary Clinic, Crowborough

Well House, Crowborough Hill, Crowborough, TN6 2SE, United Kingdom