Veterans’ Foundation – Administrative Assistant

Confederation of Service Charities; City of Edinburgh; Hybrid; GBP 22,500 - 27,500; Full time

Job summary

Veterans Foundation is seeking an Administrative Assistant to support the Senior Leadership Team and wider organisation across a range of administrative responsibilities.

The role involves diary management, meeting support, arranging travel and accommodation, and inbox coordination, with some UK-wide travel to support executive commitments and quarterly team meetings in Edinburgh.

Qualifications

• Strong communication, attention to detail, proactivity and teamwork are essential.
• Highly organised, an efficient note-taker and a confident communicator with strong people skills.
• Ability to balance multiple tasks effectively.

Responsibilities

• Diary management for Senior Leadership Team and EA to CEO & COO.
• Meeting support and administration across the organisation.
• Arrange travel and accommodation and coordinate inbox activity.
• Provide backup support to Executive and Senior Leadership Teams.

Job description

Contract: Permanent
Hours: 35 Hours per week, Monday – Friday
Location: Hybrid, 2-3 days per week required in the Edinburgh office (including Tuesday)
Reporting To: Executive Assistant to the CEO & COO
Salary: £25,000 pa
Closing Date: 17:00 Monday 10 August 2026
Interviews: w/c 24 August 2026

This role offers an excellent opportunity to join a young but highly impactful Armed Forces charity. We are seeking a highly motivated and capable Administrative Assistant to support the Senior Leadership Team (SLT), Executive Team, and wider organisation across a range of administrative responsibilities.

You will work closely with the Executive Assistant (EA) to the CEO and COO, so strong communication, attention to detail, proactivity, and teamwork are essential. The ideal candidate will be highly organised, an efficient note-taker, and a confident communicator with strong people skills and the ability to balance multiple tasks effectively. The role requires a proactive individual who can use their initiative to identify needs, solve problems, and drive tasks forward.

This role plays a key part in ensuring smooth day-to-day operations across the organisation, including diary management, meeting support, arranging travel and accommodation, and inbox coordination. The position reports to the EA and provides reliable backup to the Executive and Senior Leadership Teams. Some UK-wide travel may be required to support Executive commitments as well as attendance at quarterly team meetings in Edinburgh.

Joining the Veterans Foundation at this moment, during our 10-Year Anniversary Year and delivering several major projects including anniversary celebrations, a brand refresh, significant PR activities, a CRM implementation, and a website redesign, means you will gain valuable insight into the internal operations of a leading funder within the Armed Forces third sector.