Charity Coordinator

Cobseo; Tipner; Hybrid; GBP 28,000 - 34,000; Full time

Job summary

Cobseo is seeking a proactive Charity Coordinator to support our Chief Executive and the wider team. This varied role sits at the heart of a mission-driven charity, helping to shape governance, administration, and external communications for veterans' services.

You will manage the CEO’s diary, coordinate meetings, take minutes, and assist with fundraising and reporting calendars while building strong relationships with trustees, partners, and staff.

Qualifications

• Excellent written and verbal communication skills.
• Strong organisational and administrative abilities.
• Confident minute-taking, report writing and presentation prep.

Responsibilities

• Manage the CEO's diary, correspondence, travel and stakeholder communications.
• Act as primary internal and external point of contact for the CEO and SMT.
• Serve as Secretary to the Board of Trustees, prepare agendas, take minutes and track actions.
• Coordinate team and management meetings with clear documentation.
• Lead on business administration tasks (e.g., annual insurance renewals).
• Act as Health & Safety lead (training provided).
• Support compliance with Charity Commission and Companies House (training provided).
• Assist Finance Manager with bookkeeping, fundraising, grant applications and reporting calendars.
• Contribute to external communications and marketing.
• Build relationships with staff, volunteers, partners and service users.

Skills

Excellent communication

Organisational skills

Minute-taking

Stakeholder engagement

GDPR awareness

Microsoft Office 365

Tools

Microsoft Office 365

Job description

We are looking for a proactive, organised, and personable Charity Coordinator to support our Chief Executive and wider team. This is a varied and rewarding role at the heart of a mission-driven organisation, where your work will directly contribute to improving the lives of those who have served. As our Charity Coordinator, you will be the central point of coordination for the Chief Executive and a key support to the wider organisation. You will:

• Manage the CEO's diary, correspondence, travel, and stakeholder communications.
• Act as the primary internal and external point of contact for the CEO and Senior Management Team (SMT).
• Serve as Secretary to the Board of Trustees and subcommittees - organising meetings, preparing agendas, taking minutes, and tracking actions.
• Coordinate team and management meetings and ensure clear documentation.
• Lead on business administration tasks such as annual insurance renewals.
• Act as the charity's Health & Safety lead (training provided).
• Support compliance activities with the Charity Commission and Companies House (training provided).
• Assist Finance Manager with bookkeeping, fundraising, grant applications, and reporting calendars.
• Contribute to external communications and marketing.
• Build strong relationships with staff, volunteers, delivery partners, and service users.

This role offers variety, autonomy, and the chance to make a meaningful impact every day.

Essential

• Excellent written and verbal communication.
• Strong organisational and administrative skills.
• Confident minute-taking, report writing, and presentation preparation.
• Comfortable engaging with a wide range of stakeholders, including trustees.
• Proficient in Microsoft Office 365.
• High attention to detail with the ability to see the bigger picture.
• A self-starter with strong planning skills.
• A collaborative team player.
• Commitment to equality, diversity, and inclusion.
• Ability to handle sensitive information confidentially and in line with GDPR.

Desirable

• Experience in the charity sector.
• Experience supporting a CEO or senior leader.
• CIPD qualification or equivalent HR experience.
• Trust or grant writing experience.
• Knowledge of Health & Safety (training provided).
• Understanding of charity governance and compliance.
• Knowledge of veterans' issues and a passion for supporting the Armed Forces community.
• Experience with staff performance or training records.
• A good sense of humour.

Why Work With Us?

• Be part of a friendly, committed team with a strong sense of purpose.
• Help deliver life-changing support to veterans and their families.
• Enjoy flexible working arrangements across multiple locations.
• Develop skills in charity governance, coordination, and project support.