Vehicle Administrator

Confidential; Colnbrook; On-site; GBP 17,000 - 22,000; Full time

Job summary

Confidential in Colnbrook is seeking a precise Vehicle Administrator for a temporary-to-permanent role at our Colnbrook site. This position focuses on office-based fleet administration, garage coordination, and on-site vehicle compliance management.

The role supports fleet operations with inspections, data accuracy in Google Sheets, and coordination of external garages. You will contribute to efficient, compliant vehicle management and site logistics.

Qualifications

• Full UK Driving Licence preferred but not essential.
• Proficient in data entry and spreadsheet management via Google Sheets.
• Strong English communication for liaison with external partners and internal stakeholders.
• High attention to detail, strong organizational capabilities, and the ability to work autonomously.

Responsibilities

• Fleet Compliance: conduct routine inspections on fleet vans, log mileage, and document damage.
• Data Management: maintain fleet logs and ensure high data accuracy in Google Sheets and databases.
• Supplier Coordination: manage external garage bookings, schedule maintenance, and track off-site repairs.
• Logistics Support: assist with coordination and tracking of fleet assets across the site.

Skills

Attention to detail

Communication skills

Organizational skills

Autonomy

English proficiency

Tools

Google Sheets

Job description

Location: Colnbrook
Salary: 14.27 per hour
Contract: Temporary to Permanent (Immediate start available)
Hours: 14:00 - 22:00, Monday - Friday

Position Overview

We are seeking a precise and organized Vehicle Administrator for a temporary-to-permanent role at our Colnbrook site. This position focuses on office-based fleet administration, garage coordination, and on-site vehicle compliance management.

Core Responsibilities

• Fleet Compliance: Conduct routine physical inspections on fleet vans, log mileage, and document structural or mechanical damage.
• Data Management: Maintain fleet logs and ensure high data accuracy within Google Sheets and internal company databases.
• Supplier Coordination: Manage external garage bookings, schedule preventative maintenance, and track vehicles undergoing off-site repairs.
• Logistics Support: Assist with the coordination and tracking of fleet assets across the site.

Requirements & Qualifications

• Licence: Full UK Driving Licence is preferred but not essential.
• IT Literacy: Proficient in data entry and spreadsheet management via Google Sheets.
• Communication: Strong English communication skills for professional liaison with external service partners and internal stakeholders.
• Aptitude: High attention to detail, strong organizational capabilities, and the ability to work autonomously.
• Equipment: Candidates must provide their own safety footwear and black cargo trousers (partial company uniform provided).