Vehicle Administrator

Confidential; Greater London; On-site; GBP 16,000 - 23,000; Full time

Job summary

Confidential in Docklands is seeking an organized Vehicle Administrator for a temporary-to-permanent role. This position balances office-based fleet administration with hands-on vehicle compliance management, ensuring our commercial delivery fleet operates efficiently and safely.

You will log mileage, coordinate maintenance, manage garage bookings, and reposition vehicles between depots, while using Google Sheets for data accuracy and reporting.

Qualifications

• Licence: Full UK Driving Licence with entitlement to operate vehicles up to 4.2 tonnes (Essential).
• IT literacy: Proficient in data entry and spreadsheet management via Google Sheets.
• Communication: Strong English communication skills for liaison with external service partners and internal stakeholders.
• Aptitude: High attention to detail, strong organizational capabilities, and the ability to work autonomously.
• Equipment: Must provide own safety footwear and black cargo trousers (partial uniform provided).

Responsibilities

• Fleet Compliance: Conduct routine inspections on fleet vans, log mileage, and document damage.
• Data Management: Maintain fleet logs and ensure high data accuracy in Google Sheets and internal databases.
• Supplier Coordination: Manage external garage bookings, schedule preventive maintenance, and track off-site repairs.
• Logistics & Movement: Reposition fleet vehicles up to 4.2 tonnes between local depots and maintenance facilities.

Skills

Data entry

Attention to detail

Autonomous work

English communication

Tools

Google Sheets

Job description

Location: Docklands
Salary: £14.27 per hour
Contract: Temporary to Permanent (Immediate start available)
Hours: 05:00 - 13:30, Monday - Friday (Shift pattern may vary to Tuesday - Saturday post-training)

Position Overview

We are seeking an organized Vehicle Administrator for a temporary-to-permanent role at our Docklands site. This position balances office-based fleet administration with hands-on vehicle compliance management, ensuring our commercial delivery fleet operates efficiently and safely.

Core Responsibilities

• Fleet Compliance: Conduct routine physical inspections on fleet vans, log mileage, and document structural or mechanical damage.
• Data Management: Maintain fleet logs and ensure high data accuracy within Google Sheets and internal company databases.
• Supplier Coordination: Manage external garage bookings, schedule preventative maintenance, and track vehicles undergoing off-site repairs.
• Logistics & Movement: Reposition fleet vehicles (up to 4.2 tonnes) between local depots and maintenance facilities.

Requirements & Qualifications

• Licence: Full UK Driving Licence with the appropriate entitlement to operate vehicles up to 4.2 tonnes (Essential).
• IT Literacy: Proficient in data entry and spreadsheet management via Google Sheets.
• Communication: Strong English communication skills for professional liaison with external service partners and internal stakeholders.
• Aptitude: High attention to detail, strong organizational capabilities, and the ability to work autonomously.
• Equipment: Candidates must provide their own safety footwear and black cargo trousers (partial company uniform provided).