Undergraduate Admin Assistant

North Tees and Hartlepool NHS Foundation Trust; Tees Valley; On-site; GBP 21,000 - 29,000; Full time

Job summary

North Tees and Hartlepool NHS Foundation Trust is seeking a capable administrator to assist the Undergraduate Admin Lead and Medical faculty in coordinating medical education services. You will support Clinical Educators and Educational Supervisors, manage databases, and help prepare timetables and teaching materials for undergraduate students.

The role involves site-wide coordination across the Education Department and may involve working across both trusts.

Qualifications

• Administrative tasks and coordination
• Experience supporting medical education or clinical teaching (desirable)
• Ability to analyse feedback and assist in report production
• Organisational skills for timetable and workload planning
• Experience with maintaining and updating websites or intranet content

Responsibilities

• Provide administration to assist the Undergraduate Admin Lead and Medical faculty and Clinical Educators with coordinating and delivering medical education services
• Act as systems administrator for the Education Department and manage databases related to Undergraduate Medical Education
• Maintain and update the content of the intra/internet site
• Analyse feedback/evaluations and assist in producing reports highlighting issues
• Organise work placements for students pursuing a career in medicine
• Provide support to Faculty including Educational Supervisors, Royal College Tutors and Clinical Supervisors
• Prepare timetables, rotas and information packs for undergraduate students and assist in mentor allocation
• Liaise with faculty and clinical educators to plan teaching requirements and ensure timetables and presentations are available in good time
• Assist Clinical Educators to plan activities with the Undergraduate Department (e.g. MOSLERs and workshops)
• Work across sites within both organisations when required
• Support staff wellbeing and development initiatives and promote Making Every Contact Count approach to health and wellbeing

Job description

Provide administration to assist the Undergraduate Admin Lead and Medical faculty and Clinical Educators with the co-ordination and delivery of effective and efficient medical education services.

To assume the role of systems administrator for the Education Department

databases related to Undergraduate Medical Education.

Responsible for the maintenance and updating the content of the intra/internet site.

Analyse feedback/evaluations and assist in the production of reports

highlighting issues.

Organise work placements for those interested in pursuing a career in medicine.

To provide appropriate support and guidance to the Faculty including,

Educational Supervisors, Royal College Tutors and Clinical Supervisors

Working with Faculty and Clinical Educators provide timetables, rotas and

information packs to undergraduate students

Assist in the allocation of mentors, supervisors etc for medical education

students

Liaising with faculty and clinical Educators regarding their requirements for teaching and being able to plan ahead ensuring that all timetables and

presentations are available in good time and preparing teaching and lecture materials as required

Solve any day to day teaching problems for example a tutor being unable to

attend

Work with the Clinical Educators to plan and organize activities with the

Undergraduate Department e.g. MOSLERs and workshops.

South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust have come together to form University Hospitals Tees. As a result, post holders may be required to work across sites within both organisations.

Across University Hospitals Tees, our ambition is to be the best place to work, ensuring we have the right staff in the right roles at the right time to deliver outstanding patient care and experience.

We are committed to supporting our staff through an inclusive and supportive working environment, offering health and wellbeing initiatives, staff benefits, and opportunities for personal and professional development.

We support the 'Making Every Contact Count' approach to behaviour change in the promotion of health and wellbeing of individuals and communities.

For further details / informal visits contact: Name: Beverley Smith Job title: Undergraduate Admin Lead Email address: [e-mail] Telephone number: 01642 624295