Administrator

University Hospitals of Derby and Burton NHS Foundation Trust; Walton-on-Trent; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Development opportunities

Staff benefits

Job summary

University Hospitals of Derby and Burton NHS Foundation Trust is seeking an Administrator to join the Postgraduate Medical Education team. The role will be based primarily at the Queen’s Hospital Education Centre, with occasional cross-site work at the Royal Derby Hospital Medical Education Centre.

The Administrator will provide support to the Senior Postgraduate Administrators and the Postgraduate & GP Operational Manager, helping to plan and deliver postgraduate medical education activities

Qualifications

• Provide administrative support to postgraduate medical education activities.
• Coordinate and assist with teaching and meeting events.
• Assist in managing study leave processes and related documentation.

Responsibilities

• Provide administrative support to the Senior Postgraduate Administrators and the Postgraduate & GP Operational Manager.
• Support the setup and running of medical education teaching rooms and Education Centre.
• Engage in cross-site coordination and on-site activities at Queen’s Hospital Education Centre.

Skills

Administrative support

Office coordination

Job description

University Hospitals of Derby and Burton NHS Foundation Trust welcomes applications for this excellent opportunity to join the Postgraduate Medical Education team as an Administrator.

This post will be predominantly based at the Queen’s Hospital Education Centre, with an expectation to support and work with the Postgraduate team across sites, including the Royal Derby Hospital Medical Education Centre.

The successful applicant will provide administrative support to the Senior Postgraduate Administrators and the Postgraduate & GP Operational Manager in all postgraduate educational activities. They will take a proactive role in the administration, organisation and delivery of Postgraduate Medical Education activities for primary and secondary care resident doctors, including the administration of the doctors' study leave process.

The postholder will also provide support to teaching and meeting activities taking place within the Medical Education teaching rooms and Education Centre, ensuring educational events run smoothly and efficiently.

There is a day-to-day expectation to support the delivery of Foundation, Specialty and General Practice education and training, ensuring that activities are delivered in line with local, regional and national standards.

Provide administrative support to the Director of Postgraduate Medical Education (and deputies), Foundation & GP Training Programme Directors, College/Specialty Tutors and the Head of Medical Education Services as and when required.

Plan and implement postgraduate medical training courses and teaching programmes in collaboration with Royal College and NHSE curriculum requirements relevant to each stage of training.

Administer and maintain all study leave systems, ensuring expenditure relating to study leave expenses are contained within spending limits, are approved on an equitable basis and that doctors comply with study leave policies, escalating to the Senior Postgraduate Administrator where necessary.

Negotiate pharmaceutical sponsorship for teaching events to ensure that opportunities are maximised to meet the training needs of medical staff and raise invoices accordingly.

Provide administrative support to Medical Educational Committees meetings to ensure minutes, supporting papers and agendas are produced and distributed to committee deadlines.

To physically engage in the setup of medical education teaching rooms, this involves moving of tables, chairs, wall dividers and various equipment as required.

On site working is essential to fulfil the responsibilities of the role.

Cross site working maybe required, this will be by exception and with adequate notice.

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In Return We Will Offer

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

For further details / informal visits contact: Name: Amy Hirst Job title: Postgraduate Education Coordinator Email address: [e-mail] Telephone number: 01332789278