Undergraduate Admin Assistant

The Methodist Church in Britain; Tees Valley; Presencial; GBP 18 000 - 24 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health and wellbeing initiatives

Staff benefits

Opportunities for personal and profess

Resumo da oferta

North Tees & Hartlepool NHS Foundation Trust is seeking an undergraduate admin assistant to support the medical education team. You will manage databases, timetable planning, and student packs, and keep intranet and website content current across sites.

You will coordinate exam logistics, evaluations and student placements, working with faculty and clinical educators. Strong organisational, communication, and IT skills are essential for success and professional development.

Qualificações

• NVQ Level 3 in Business Administration or equivalent qualification.
• Evidence of self-development.

Responsabilidades

• System administration for undergraduate medical education databases
• Maintaining and updating intranet and internet content
• Analyzing feedback and producing reports on issues
• Organising work placements for students aiming for a medical career
• Supporting faculty, educational supervisors, Royal College tutors and clinical supervisors
• Producing timetables, rotas and student information packs; allocating mentors and supervisors
• Liaising with faculty and clinical educators on teaching needs and preparing teaching materials
• Solving day-to-day teaching problems, such as a tutor being unable to attend
• Planning activities with clinical educators (MOSLERs and workshops)
• Supporting undergraduate exam planning, setting and delivery under local policy
• Supporting students and patients attending undergraduate activity and updating patient information
• General secretarial and clerical work with commitment to IWL principles and flexible working

Conhecimentos

Team working

Administrative experience

Communication skills

Organisational skills

Formação académica

NVQ Level 3 in Business Administration or relevant qualification

Ferramentas

Microsoft Office

Descrição da oferta de emprego

This undergraduate admin assistant post supports the medical education team at North Tees & Hartlepool NHS Foundation Trust, working for the Undergraduate Admin Lead, faculty and clinical educators. The job centres on timetables, rotas and student packs, plus running the education databases and keeping intranet and website content current. It also covers exam logistics, evaluation reports and placements for students aiming for medicine, and staff may work across sites within University Hospitals Tees. Significant administrative experience and an NVQ Level 3 or equivalent are needed.

What the job involves

• Systems administration for undergraduate medical education databases
• Maintaining and updating intranet and internet content
• Analysing feedback and evaluations and helping produce reports on issues
• Organising work placements for students aiming for a medical career
• Supporting faculty, educational supervisors, Royal College tutors and clinical supervisors
• Producing timetables, rotas and student information packs, and allocating mentors and supervisors
• Liaising with faculty and clinical educators on teaching needs and preparing teaching and lecture materials in good time
• Solving day-to-day teaching problems, such as a tutor being unable to attend
• Planning activities with clinical educators, such as MOSLERs and workshops
• Supporting undergraduate exam planning, setting and delivery, and service development under local procedures and national policy
• Supporting students and patients attending for undergraduate activity, and producing and updating patient information
• General secretarial and clerical work for clinical educators and faculty, with commitment to IWL principles, flexible working, equality, reducing sickness absence and a personal development plan

What’s required

Qualifications

• NVQ Level 3 in Business Administration or relevant qualification
• Evidence of self-development

Experience

• Team working
• Significant experience in working in an administrative area

Skills & knowledge

• Excellent communication and organisational skills
• Microsoft Office systems

Nice to have

• T qualification (wording unclear in advert)
• Previous experience of working in medical education
• Organisation of courses or programmes in education

What’s offered

• Health and wellbeing initiatives
• Staff benefits
• Opportunities for personal and professional development