Undergraduate Admin Assistant | North Tees and Hartlepool NHS Foundation Trust

North Tees & Hartlepool NHS Foundation Trust; Tees Valley; On-site; GBP 21,000 - 27,000; Full time

Job summary

North Tees & Hartlepool NHS Foundation Trust is seeking an Undergraduate Admin Assistant to support the Undergraduate Admin Lead and the Medical faculty in coordinating and delivering medical education services. You will assume the role of systems administrator for the Education Department and manage related databases.

You will help update online content, analyse feedback, and assist in reporting issues while organising student work placements and coordinating teaching materials across the

Qualifications

• Assist in administration to support Undergraduate Admin Lead and Medical faculty with co-ordination of medical education services.

Responsibilities

• Provide systems administration for the Education Department databases.
• Maintain and update content of intra- and internet sites.
• Analyse feedback and assist in producing reports highlighting issues.
• Organise work placements for students pursuing medicine.
• Support Faculty, Educational Supervisors, and Clinical Educators with timetables, rotas and information packs for undergraduates.
• Assist in allocation of mentors and supervisors for medical education students.
• Plan ahead to ensure timetables and presentations are available and prepare teaching materials.

Job description

Undergraduate Admin Assistant | North Tees and Hartlepool NHS Foundation Trust

Company:

Provide administration to assist the Undergraduate Admin Lead and Medical faculty and Clinical Educators with the co-ordination and delivery of effective and efficient medical education services.

To assume the role of systems administrator for the Education Department

databases related to Undergraduate Medical Education.

Responsible for the maintenance and updating the content of the intra/internet site.

Analyse feedback/evaluations and assist in the production of reports

highlighting issues.

Organise work placements for those interested in pursuing a career in medicine.

To provide appropriate support and guidance to the Faculty including,

Educational Supervisors, Royal College Tutors and Clinical Supervisors

Working with Faculty and Clinical Educators provide timetables, rotas and

information packs to undergraduate students

Assist in the allocation of mentors, supervisors etc for medical education

students

Liaising with faculty and clinical Educators regarding their requirements for teaching and being able to plan ahead ensuring that all timetables and

presentations are available in good time and preparing teaching and lecture materials as required

Solve any day to day teaching problems for example a tutor being unable to

attend

Work with the Clinical Educators to plan and organize activities with the

Undergraduate Department e.g. MOSLERs and workshops.

South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust have come together to form University Hospitals Tees. As a result, post holders may be required to work across sites within both organisations.

Across University Hospitals Tees, our ambition is to be the best place to work, ensuring we have the right staff in the right roles at the right time to deliver outstanding patient care and experience.

We are committed to supporting our staff through an inclusive and supportive working environment, offering health and wellbeing initiatives, staff benefits, and opportunities for personal and professional development.

We support the 'Making Every Contact Count' approach to behaviour change in the promotion of health and wellbeing of individuals and communities.

Working with the Undergraduate team involved in the planning, set and delivery of Medical Students exams.

Assist with the development and modernisation of medical education services through the implementation of locally agreed standardised procedures and national policies

To attend to and support undergraduate medical students and patients who visit the Trust in relation to undergraduate activity.

To produce, review and update information for patients attending teaching sessions and examinations.

To undertake general secretarial and clerical duties as and when necessary as requested by the Clinical Educators and Faculty.

Demonstrate commitment to IWL principles and flexible working patterns, to meet the needs of the service and staff.

Tackle discrimination and harassment, and promote equality and diversity in the workplace.

Reduce sickness absence; work place accidents; and promote zero tolerance on violence against staff .

Take responsibility for personal development and education and the

development of a Personal Development Plan.

This advert closes on Tuesday 6 Oct 2026