UK On-Site Executive Support & Office Lead

Ebara Elliott Energy; Basingstoke; On-site; GBP 28,000 - 42,000; Part time

Job summary

Ebara Elliott Energy seeks an on-site Administrative Lead in Basingstoke to support the UK office. This part-time role requires full in-office presence during working hours, coordinating meetings, travel, and confidential documents with discretion.

The ideal candidate will manage travel, expenses, and legal paperwork, liaise across departments, and uphold corporate standards while maintaining strong professional communication with staff and leadership.

Qualifications

• Requires High School Diploma or equivalent, or Associate degree with EA experience.
• Proven administrative excellence in fast-paced corporate environments.
• Strong ethics, discretion, and ability to handle sensitive information.

Responsibilities

• Serve as on-site administrative anchor for the UK facility.
• Plan and coordinate meetings, events, and executive logistics.
• Maintain confidentiality and manage sensitive documents.
• Coordinate cross-department communication and streamline workflows.
• Oversee travel arrangements, expense reporting, and budgeting compliance.
• Interface with legal for apostilles, notarial papers, and filings.

Skills

Organizational skills

Communication

Discretion & confidentiality

Time management

Education

High School Diploma

Associate degree

Executive Assistant experience

Tools

Microsoft Office

Lotus Notes

Oracle

Workday

Adobe Acrobat

Job description

Ebara Elliott Energy seeks an on-site Administrative Lead in Basingstoke to support the UK office. This part-time role requires full in-office presence during working hours, coordinating meetings, travel, and confidential documents with discretion.

The ideal candidate will manage travel, expenses, and legal paperwork, liaise across departments, and uphold corporate standards while maintaining strong professional communication with staff and leadership.