On-Site Executive Assistant & Office Ops Lead

Elliot Group; Basingstoke; On-site; GBP 17,000 - 28,000; Part time

Job summary

Ebara Elliott Energy in the UK is seeking a part-time, on-site Office Administrator to anchor day-to-day operations at the Basingstoke facility. The role requires strong organization, multilevel communication, and the ability to coordinate meetings, documents, and cross-functional workflows with discretion.

You will manage travel, expenses, and legal documentation interfaces, act as the main point of contact for local staff and regional teams, and uphold confidentiality while supporting

Qualifications

• Minimum education as stated with progressive office support experience.
• Proven administrative excellence in a corporate setting.
• Ability to communicate across staff, managers, and external partners.

Responsibilities

• Provide administrative leadership and on-site contact for the UK office team.
• Plan and coordinate internal/external meetings, events, and engagements.
• Maintain confidentiality and data integrity for sensitive files.
• Act as liaison across departments to streamline workflows.
• Coordinate travel arrangements and related logistics for the UK team.
• Manage end-to-end expense reconciliation and budget tracking.
• Interface on legal documentation, apostilles, and filings with counsel.

Skills

Organization & Prioritization

Communication & Professionalism

Autonomy & Agility

Discretion & Confidentiality

Time Management & Problem Solving

Education

High School Diploma

Associate Degree

Tools

Microsoft Office

Lotus Notes

Oracle

Workday

Adobe Acrobat

Job description

Ebara Elliott Energy in the UK is seeking a part-time, on-site Office Administrator to anchor day-to-day operations at the Basingstoke facility. The role requires strong organization, multilevel communication, and the ability to coordinate meetings, documents, and cross-functional workflows with discretion.

You will manage travel, expenses, and legal documentation interfaces, act as the main point of contact for local staff and regional teams, and uphold confidentiality while supporting