Trust EHCP Coordinator

Swale Academies Trust; Sittingbourne; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

Swale Academies Trust is seeking a dedicated EHCPCoordinator (HLTA Level) to support our primary and secondary schools. Working under the SEND Lead, you will audit EHCP backlogs, collate evidence, draft applications and submit EHCP requests to secure essential resources for pupils with complex needs.

This targeted role demands accurate statutory paperwork, familiarity with the SEND Code of Practice, and the ability to liaise with SENCOs, health professionals and external agencies.

Qualifications

• Experience with EHCP processes and statutory assessment paperwork.
• Understanding of SEND Code of Practice and local authority criteria.
• Ability to draft precise, legally defensible EHCP applications.
• Experience supporting pupils with complex needs within schools.

Responsibilities

• Lead the collation of evidence and timely submission of EHCNA requests.
• Audit caseloads and deploy across schools to tackle backlogs.
• Coordinate with SENCOs, health professionals and agencies to gather data.
• Maintain knowledge of SEND Code of Practice to ensure legal alignment.

Skills

Organisational skills

Written communication

Attention to detail

Adaptability

Education

GCSE English and Maths (C/4+)

Level 2/3 Diploma in education support

Job description

Swale Academies Trust is seeking a dedicated Trust EHCPCoordinator (HLTA Level) to join our team. In this targeted capacity role, youwill work under the direction of the Trust SEND Lead to provide crucialadministrative and operational support across primary and secondary Trustschools.

You will focus on auditing existing SEND backlogs, collatingmulti-agency evidence, drafting applications, and submitting robust Education,Health and Care Plan (EHCP) requests to secure vital resources for pupils withcomplex needs

Key Responsibilities:

• Lead the collation of evidence, drafting and timely submission of EHCNA requests across designated schools.


• Audit existing caseloads and flexibly deploy across schools to tackle application backlogs where demand is highest.


• Serve as a central point of contact between school SENCOs, teaching staff, health professionals, and external agencies to gather essential assessment data.


• Maintain complete working knowledge of the SEND Code of Practice and local authority criteria to ensure legal alignment.

Key Requirements:

• GCSE English and Maths (or equivalent) at gradeC/4 or above.


• Level 2 or 3 Diploma (or equivalent) and working at or towards HLTA professional standards.


• Proven experience navigating the EHCP application process and compiling statutory assessment paperwork.


• Experience working with children within a learning environment.


• Solid working knowledge of the SEND Code of Practice, local authority processes, and high-incidence SEND need types.


• Exceptional written communication skills for drafting precise, legally defensible reports.


• Strong organisational skills, initiative, and the ability to manage multiple complex cases under strict statutory deadlines.


• Flexibility to adapt to different school environments and travel across Trust sites as required (although much of the work will be able to be completed virtually).

Full details of the requirements of the post can be found inthe accompanying recruitment pack.