Trust EHCP Coordinator

Teaching Vacancies; Sittingbourne; On-site; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Local Government Pension Scheme – with

Enhanced Maternity Pay

Salary Sacrifice AVC scheme

Employee Referral Recruitment Incentve

Access to training and development

Discounts with local and national ret

Employee Assistance Programme – Wellbe

Cycle to Work scheme

Job summary

Swale Academies Trust is seeking a dedicated Trust EHCP Coordinator (HLTA Level) to join our team and support across primary and secondary schools. You will audit EHCP backlogs, collate multi‑agency evidence, draft applications, and submit robust EHCP requests to secure vital resources for pupils with complex needs.

The role involves working with SENCOs, health professionals, and external agencies while ensuring compliance with the SEND Code of Practice and statutory deadlines.

Qualifications

• Experience navigating the EHCP application process and compiling statutory assessment paperwork.
• Strong knowledge of the SEND Code of Practice and local authority processes.
• Excellent written communication and ability to draft legally defensible reports.
• Excellent organisational skills and ability to manage multiple cases under deadlines.
• Willingness to travel across Trust sites; many tasks can be completed virtually.

Responsibilities

• Lead evidence collation, draft and timely submission of EHCNA requests across designated schools.
• Audit caseloads and flexibly deploy across schools to tackle backlogs where demand is highest.
• Act as central point of contact between SENCOs, health professionals, and external agencies to gather data.
• Maintain up-to-date knowledge of SEND Code of Practice and local authority criteria for compliance.

Skills

EHCP process experience

Written communication

Organisational skills

Stakeholder coordination

Travel across sites

Education

GCSE English & Maths

HLTA Level/HLTA standards

Diploma Level 2/3

Job description

What skills and experience we're looking for

Swale Academies Trust is seeking a dedicated Trust EHCP Coordinator (HLTA Level) to join our team. In this targeted capacity role, you will work under the direction of the Trust SEND Lead to provide crucial administrative and operational support across primary and secondary Trust schools.

You will focus on auditing existing SEND backlogs, collating multi‑agency evidence, drafting applications, and submitting robust Education, Health and Care Plan (EHCP) requests to secure vital resources for pupils with complex needs

Key Responsibilities:

• Lead the collation of evidence, drafting and timely submission of EHCNA requests across designated schools.
• Audit existing caseloads and flexibly deploy across schools to tackle application backlogs where demand is highest.
• Serve as a central point of contact between school SENCOs, teaching staff, health professionals, and external agencies to gather essential assessment data.
• Maintain complete working knowledge of the SEND Code of Practice and local authority criteria to ensure legal alignment.

Key Requirements:

• GCSE English and Maths (or equivalent) at grade C/4 or above.
• Level 2 or 3 Diploma (or equivalent) and working at or towards HLTA professional standards.
• Proven experience navigating the EHCP application process and compiling statutory assessment paperwork.
• Experience working with children within a learning environment.
• Solid working knowledge of the SEND Code of Practice, local authority processes, and high‑incidence SEND need types.
• Exceptional written communication skills for drafting precise, legally defensible reports.
• Strong organisational skills, initiative, and the ability to manage multiple complex cases under strict statutory deadlines.
• Flexibility to adapt to different school environments and travel across Trust sites as required (although much of the work will be able to be completed virtually).

Full details of the requirements of the post can be found in the accompanying recruitment pack.

What the school offers its staff

This is an exciting opportunity to join our school. In return, we offer a stimulating, supporting, and rewarding working environment, where all staff are valued and where you will have the opportunity to access a range of excellent professional opportunities to support your progression.

We understand the importance of work‑life balance and will give due consideration to requests for flexible working.

We are proud to be an inclusive employer and encourage applications from all qualified individuals.

Join us to benefit from:

• Local Government Pension Scheme – with a generous employer contribution
• Enhanced Maternity Pay
• Salary Sacrifice Shared Cost AVC (Additional Voluntary Contribution) Scheme
• Employee Referral Recruitment Incentive
• Access to training and development
• Discounts with local and national retailers, cinemas and restaurants
• Employee Assistance Programme – Wellbeing and advice
• Cycle to Work scheme

Data Privacy Notice:

By applying for this position, you agree to Swale Academies Trust processing and storing your personal data for recruitment purposes. Candidate data will be stored securely for 6 months following the completion of the recruitment process, after which it will be permanently deleted. If you would like us to delete your details sooner, or to view our full Privacy Policy, please contact us at [e-mail]

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Swale Academies Trust schools will conduct an online check of shortlisted candidates in line with the Keeping Children Safe In Education guidelines.

Kent and Medway NHS and Social Care Partnership Trust