Trust Ehcp Coordinator (Ftc)

Swale Academies Trust; Swanley; Hybrid; GBP 30,000 - 31,000; Full time

Benefits offered by this job

Local Government Pension

Enhanced Maternity Pay

Salary Sacrifice AVC

Employee Referral Bonus

Training & Development

On-site Parking

Retail Discounts

Wellbeing Programme

Cycle to Work

Job summary

Swale Academies Trust is seeking a dedicated Trust EHCP Coordinator (HLTA level) to provide essential administrative and operational support across primary and secondary Trust schools. The role focuses on auditing SEND backlogs, collating evidence, drafting applications, and submitting robust EHCP requests to secure resources for pupils with complex needs.

You will coordinate with SENCOs, health professionals, and external agencies while ensuring compliance with the SEND Code of Practice.

Qualifications

• GCSE English and Maths at grade C/4 or above.
• Level 2 or 3 Diploma (or equivalent) and HLTA standards.
• Proven experience navigating the EHCP application process and compiling statutory assessment paperwork.
• Experience working with children within a learning environment.
• Strong knowledge of the SEND Code of Practice and local authority processes.
• Exceptional written communication and strong organisational skills; ability to manage multiple cases under deadlines.
• Flexibility to travel across Trust sites (many tasks can be done virtually).

Responsibilities

• Lead evidence collation, drafting and submission of EHCNA requests across designated schools.
• Audit caseloads and redeploy resources to clear backlogs.
• Act as central point of contact between SENCOs, staff, health professionals and external agencies for data collection.
• Maintain up-to-date knowledge of SEND Code of Practice and local criteria for compliance.

Skills

EHCP process experience

Statutory paperwork

Written communication

Organisational skills

Inter-agency liaison

Education

GCSE English & Maths

Level 2/3 Diploma

HLTA standards

Job description

Trust EHCP Coordinator (FTC)

• £29,587 - £31,198 FTE (£24,906 - £26,262 Pro Rata) – SAT D
• Term Time
• Start Date: January 2027
• Close Date: Wed, 11 Nov 2026

• £29,587 - £31,198 FTE – SAT D

• £24,906 - £26,262 Pro Rata

• 37 hours per week, Term Time Only (38 Weeks)

• Fixed Term Contract (1 Year)

• Start Date: January 2027

• Interviews: 18th November 2026

Swale Academies Trust is seeking a dedicated Trust EHCP Coordinator (HLTA Level) to join our team. In this targeted capacity role, you will work under the direction of the Trust SEND Lead to provide crucial administrative and operational support across primary and secondary Trust schools.

You will focus on auditing existing SEND backlogs, collating multi-agency evidence, drafting applications, and submitting robust Education, Health and Care Plan (EHCP) requests to secure vital resources for pupils with complex needs

Key Responsibilities:

• Lead the collation of evidence, drafting and timely submission of EHCNA requests across designated schools.
• Audit existing caseloads and flexibly deploy across schools to tackle application backlogs where demand is highest.
• Serve as a central point of contact between school SENCOs, teaching staff, health professionals, and external agencies to gather essential assessment data.
• Maintain complete working knowledge of the SEND Code of Practice and local authority criteria to ensure legal alignment.

Key Requirements:

• GCSE English and Maths (or equivalent) at grade C/4 or above. Level 2 or 3 Diploma (or equivalent) and working at or towards HLTA professional standards.
• Proven experience navigating the EHCP application process and compiling statutory assessment paperwork.
• Experience working with children within a learning environment.
• Solid working knowledge of the SEND Code of Practice, local authority processes, and high-incidence SEND need types.
• Exceptional written communication skills for drafting precise, legally defensible reports. - Strong organisational skills, initiative, and the ability to manage multiple complex cases under strict statutory deadlines.
• Flexibility to adapt to different school environments and travel across Trust sites as required (although much of the work will be able to be completed virtually).

Full details of the requirements of the post can be found in the accompanying recruitment pack.

This is an exciting opportunity to join our school. In return, we offer a stimulating, supporting, and rewarding working environment, where all staff are valued and where you will have the opportunity to access a range of excellent professional opportunities to support your progression.

We understand the importance of work-life balance and will give due consideration to requests for flexible working.

We are proud to be an inclusive employer and encourage applications from all qualified individuals.

Join us to benefit from:

• Local Government Pension Scheme – with a generous employer contribution
• Enhanced Maternity Pay
• Salary Sacrifice Shared Cost AVC (Additional Voluntary Contribution) Scheme
• Employee Referral Recruitment Incentive
• Access to training and development
• On-site Parking
• Discounts with local and national retailers, cinemas and restaurants
• Employee Assistance Programme – Wellbeing and advice
• Cycle to Work scheme

Ready to join us?