EHCP Coordinator (HLTA) — Trust Schools, Flexible Working

Swale Academies Trust; Sittingbourne; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

Swale Academies Trust is seeking a dedicated Trust EHCP Coordinator (HLTA Level) to provide administrative and operational support across primary and secondary Trust schools. You will work under the direction of the SEND Lead to manage EHCP processes.

Responsibilities include leading evidence collation and timely submission of EHCNA requests, auditing caseloads, and acting as the central point of contact between SENCOs, health professionals and external agencies.

Qualifications

• GCSE English and Maths (or equivalent) at grade C/4 or above.
• Level 2 or 3 Diploma (or equivalent) and working at or towards HLTA professional standards.
• Proven experience navigating the EHCP application process and compiling statutory assessment paperwork.
• Experience working with children within a learning environment.
• Solid working knowledge of the SEND Code of Practice and local authority processes and high-incidence SEND need types.
• Exceptional written communication skills for drafting precise, legally defensible reports.
• Strong organisational skills, initiative and the ability to manage multiple complex cases under strict statutory deadlines.
• Flexibility to adapt to different school environments and travel across Trust sites as required (virtual work).

Responsibilities

• Lead the collation of evidence, drafting and timely submission of EHCNA requests across designated schools.
• Audit existing caseloads and flexibly deploy across schools to tackle application backlogs where demand is highest.
• Serve as a central point of contact between school SENCOs, teaching staff, health professionals, and external agencies to gather essential assessment data.
• Maintain complete working knowledge of the SEND Code of Practice and local authority criteria to ensure legal alignment.

Skills

Written communication

Organisational skills

Multi-site travel

Flexibility

Case management

Education

GCSE English & Maths

Diploma Level 2/3

HLTA standards

Job description

Swale Academies Trust is seeking a dedicated Trust EHCP Coordinator (HLTA Level) to provide administrative and operational support across primary and secondary Trust schools. You will work under the direction of the SEND Lead to manage EHCP processes.

Responsibilities include leading evidence collation and timely submission of EHCNA requests, auditing caseloads, and acting as the central point of contact between SENCOs, health professionals and external agencies.