Transport Coordinator

The Carnegie Club; Dornoch; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Share of gratuities

33 days annual leave pro-rata

Auto enrolment pension scheme

Occupational sick pay

Family friendly support

Life assurance cover

Wellbeing platforms access

Cycle to work and tech scheme

Free meals on shift

Staff gym use

Staff events

Job summary

The Carnegie Club at Skibo Castle, Highland, is seeking a Transport Coordinator to provide essential administrative support for the club's transport operations. You will manage transport enquiries, keep accurate schedules and bookings, and maintain departmental records to ensure smooth travel for members and guests.

The role requires coordinating transport bookings, maintaining live schedules, and liaising with multiple departments to accommodate events and VIP movements while ensuring timely

Qualifications

• Professional, reliable and discreet with a strong sense of responsibility.
• Detail-oriented and accurate in managing records and schedules.
• Able to work independently and as part of a team.
• Excellent organisation and time management skills.
• Strong communication skills and ability to work with colleagues across the business.
• Knowledge of vehicle documentation, travel, reservations or fleet administration.

Responsibilities

• Act as central administrative contact for transport enquiries, delivering a professional and responsive service to members, guests and colleagues.
• Coordinate transport bookings, ensure journey information is accurate and up to date, provide confirmations and updates.
• Maintain live transport schedules and support efficient daily driver planning and allocation.
• Collaborate with departments across the estate to coordinate arrivals, departures, events and bespoke transport needs.
• Assist in preparing daily operational schedules and highlight VIP movements or peak demand periods.
• Maintain accurate records, reports and trackers to support planning and performance.

Skills

Professional

Reliable

Discreet

Organization

Time management

Communication

Teamwork

Independent working

Fleet administration

Cross-department collaboration

Tools

Microsoft Office

Job description

Transport Coordinator

Application Deadline: 26 August 2026

Department: Transport

Employment Type: Permanent - Full Time

Location: Skibo Castle, Highland

Reporting To: Transport Manager

Compensation: £28,080 / year

Description

The Transport Coordinator provides the administrative assistance within the Club’s transport operation. The role supports with the management of transport enquiries, maintains accurate schedules and booking information as well as departmental records.

The Co-ordinator will have an important role of delivering timely communication between members, internal departments and the Transport Team. The role also requires organising fleet maintenance administration across the Club’s vehicles which will include vehicle checks, servicing schedules, mileage monitoring and planned works.

About the Role

As a Transport coordinator you will:

• Assist with the Manager as the central administrative contact for transport enquires, delivering a professional and responsive service to members, guests and colleagues.
• Coordinating transport bookings, ensuring journey information is accurate, complete and kept up to date. Provide confirmation and relevant updates and escalating sensitive or relevant information to the Transport Management team.
• Maintaining live transport schedules and supporting the Managers and Supervisors with the efficient planning and allocation of daily driver activity.
• Working closely with departments across the estate to coordinate arrivals, departures, events and bespoke transport requirements.
• Supporting with preparing daily operational schedules and highlighting VIP movements, special requests and periods of peak demand.
• Maintaining accurate administrative records, reports and trackers to support operational planning and performance.
• Strong administrative skills and experience using Microsoft office and other applications for bookings, schedules and departmental records.
• Professional and adaptable to changes and last minute requests for our members and team.
• Attention to detail and experience working in a fast paced environment

About You

As Transport coordination you will:

• Professional, reliable, and discreet with a strong sense of responsibility
• Trustworthy and detail-oriented, with pride in maintaining high standards
• Able to work independently and as part of a team
• Excellent organisation and time management skills
• Strong attention to detail and accuracy
• Confidence using systems and learning new tools
• A people-focused and approachable attitude
• Strong communication skills and the ability to work with colleagues across the business
• Strong organisational skills and a willingness to support a seven-day hospitality operation
• Knowledge of vehicle documentation, travel, reservations or fleet administration.
• Clean full UK driving license

Benefits

• Share of gratuities
• 33 days annual leave pro-rata
• Auto enrolment pension scheme
• Occupational sick pay
• Family friendly support
• Life assurance cover
• Access to wellbeing platforms providing support on nutrition, exercise, health, finances, legal support and more
• Cycle to work and tech scheme
• Free meals on shift
• Complimentary use of staff gym
• Staff events