Transport Coordinator

The Carnegie Club at Skibo Castle; Dornoch; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Share of gratuities

33 days annual leave pro-rata

Auto enrolment pension scheme

Occupational sick pay

Staff events

Job summary

The Carnegie Club at Skibo Castle is seeking a Transport Coordinator to provide administrative support for the transport operations, bookings and fleet records. You will ensure accurate schedules and timely communication with members and staff.

You will coordinate daily driver activity, manage transport enquiries, and maintain fleet administration across the Club’s vehicles, including checks and servicing schedules, while delivering a responsive service in a fast-paced hospitality setting.

Qualifications

• Experience using Microsoft Office and other applications for bookings, schedules and records.
• Strong administrative experience in a fast-paced hospitality or member-facing environment.

Responsibilities

• Assist as central administrative contact for transport enquiries to members, guests and colleagues.
• Coordinate transport bookings with accurate journey information and updates for the Transport Management team.
• Maintain live transport schedules and support planning and allocation of daily driver activity.
• Coordinate arrivals, departures, events and bespoke transport requirements with estate departments.
• Prepare daily operational schedules and highlight VIP movements and peak-demand periods.

Skills

Administrative skills

Organisational skills

Communication skills

Fleet administration

Driving license

Microsoft Office

Tools

Microsoft Office

Job description

Description

The Transport Coordinator provides the administrative assistance within the Club’s transport operation. The role supports with the management of transport enquiries, maintains accurate schedules and booking information as well as departmental records.

The Co-ordinator will have an important role of delivering timely communication between members, internal departments and the Transport Team. The role also requires organising fleet maintenance administration across the Club’s vehicles which will include vehicle checks, servicing schedules, mileage monitoring and planned works.

Application Deadline: 26 August 2026

Department: Transport

Location: Skibo Castle, Highland

Compensation: £28,080 / year

About the Role

• Assist with the Manager as the central administrative contact for transport enquires, delivering a professional and responsive service to members, guests and colleagues.
• Coordinating transport bookings, ensuring journey information is accurate, complete and kept up to date. Provide confirmation and relevant updates and escalating sensitive or relevant information to the Transport Management team.
• Maintaining live transport schedules and supporting the Managers and Supervisors with the efficient planning and allocation of daily driver activity.
• Working closely with departments across the estate to coordinate arrivals, departures, events and bespoke transport requirements.
• Supporting with preparing daily operational schedules and highlighting VIP movements, special requests and periods of peak demand.
• Maintaining accurate administrative records, reports and trackers to support operational planning and performance.
• Strong administrative skills and experience using Microsoft office and other applications for bookings, schedules and departmental records.
• Professional and adaptable to changes and last minute requests for our members and team.
• Attention to detail and experience working in a fast paced environment

About You

• Professional, reliable, and discreet with a strong sense of responsibility
• Trustworthy and detail-oriented, with pride in maintaining high standards
• Able to work independently and as part of a team
• Excellent organisation and time management skills
• Strong attention to detail and accuracy
• Confidence using systems and learning new tools
• A people-focused and approachable attitude
• Strong communication skills and the ability to work with colleagues across the business
• Strong organisational skills and a willingness to support a seven-day hospitality operation
• Knowledge of vehicle documentation, travel, reservations or fleet administration.
• Clean full UK driving license

Benefits

• Share of gratuities
• 33 days annual leave pro-rata
• Auto enrolment pension scheme
• Occupational sick pay
• Family friendly support
• Life assurance cover
• Access to wellbeing platforms providing support on nutrition, exercise, health, finances, legal support and more
• Cycle to work and tech scheme
• Free meals on shift
• Complimentary use of staff gym
• Staff events