Transport Admin Clerk

Talent Guardian; Silloth; On-site; GBP 20,000 - 24,000; Full time

Job summary

Talent Guardian is seeking a Transport Admin Clerk for a 12-month fixed-term contract in Silloth. You will handle transport documentation, payroll hours input, PODs and daily admin to keep operations running smoothly.

The role requires admin experience, proficiency with Microsoft Office (Excel, Word, Outlook) and strong organizational skills. You will liaise with drivers, customers and internal teams to ensure accuracy and deadlines.

Qualifications

• Experience in administration, ideally within transport, logistics or distribution.
• Proficient with Microsoft Office (Excel, Word, Outlook).
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Confident communication with drivers, customers and colleagues.
• Proactive, reliable and flexible attitude.
• Calm and organised in a busy environment.
• Good problem-solving and customer-focused mindset.

Responsibilities

• Process transport documentation, delivery paperwork and records.
• Input driver payroll hours and maintain attendance records.
• Manage and file Proof of Delivery (POD) documentation.
• Prepare transport paperwork for next-day operations.
• Check food safety, compliance and transport-related documentation.
• Conduct driver debriefs and escalate issues.
• Support the Transport Manager with day-to-day administration.
• Assist with transport planning and provide cover when required.
• Maintain accurate records and update internal systems.
• Communicate with drivers, customers and internal departments.

Skills

Administration experience

Organisational skills

Multitasking

Communication

Deadline-driven

Customer-focused

Problem-solving

Calm under pressure

Proactive attitude

Tools

Microsoft Office

Job description

Transport Admin Clerk

Silloth 12-Month Fixed-Term Contract

We re working with an established food manufacturing business in Silloth who are looking to add a Transport Admin Clerk to their team on an 12-month fixed-term contract.

You ll play an important part in keeping the transport operation running smoothly, ensuring paperwork, records and daily administrative tasks are completed accurately and on time.

The role

You ll be responsible for:

• Processing transport documentation, delivery paperwork and associated records
• Inputting driver payroll hours and maintaining accurate attendance records
• Managing and filing Proof of Delivery (POD) documentation
• Preparing transport paperwork for next-day operations
• Checking food safety, compliance and transport-related documentation
• Conducting driver debriefs and escalating any issues
• Supporting the Transport Manager with day-to-day administration
• Assisting with transport planning and providing cover when required
• Maintaining accurate records and updating internal systems
• Communicating with drivers, customers and internal departments

About you

We re looking for someone who:

• Has previous administration experience, ideally within transport, logistics or distribution
• Is confident using Microsoft Office, including Excel, Word and Outlook
• Has strong organisational skills and attention to detail
• Is comfortable managing multiple tasks and working to deadlines
• Communicates confidently with drivers, customers and colleagues
• Has a proactive, reliable and flexible approach
• Can remain calm and organised in a busy working environment
• Has good problem-solving skills and a customer-focused attitude

If you re looking for a varied administration role within an established food manufacturing business, we d love to hear from you.