Transport Administrator

Whistl; Shortstown; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

23 days' annual leave

Company Pension

Long service rewards: both financial &

Health cash plan

Life assurance scheme

Critical Illness cover

Access to rewards portal

Career development opportunities

Employee Assistance Programme

Job summary

Whistl is looking for a detail-oriented Transport Administrator to join our busy Transport team in Bedford. You will provide high-quality administrative support to the Transport Manager and Supervisors, helping us deliver efficient, compliant, and cost-effective transport operations for our customers.

This role suits someone with strong organisational skills and meticulous attention to detail, thriving in a fast-paced environment.

Qualifications

• Previous admin experience in a transport or logistics environment.
• Knowledge of driver hours, tachograph rules, and working time directives.
• Confident communicator with strong organisational skills.
• IT savvy with MS Office skills (Excel, Outlook, Word).
• Flexible team player with great attention to detail.

Responsibilities

• Be the first point of contact in the transport office for drivers, customers, and internal teams.
• Record and report driver hours, holidays, and absences.
• Support payroll and HR paperwork for the Transport team.
• Maintain tachograph and fleet records in line with regulations.
• Assist with driver recruitment, onboarding, and licence checks.
• Provide reports and support managers with investigations or meetings.
• Help with daily routing and office admin tasks as required.

Skills

Attention to detail

Organisational skills

Effective communication

IT savvy

Team player

Tools

MS Office

Job description

We're looking for a detail-oriented and proactive Transport Administrator to join our busy Transport team in Bedford. You'll provide high-quality administrative support to the Transport Manager and Supervisors, helping us deliver efficient, compliant, and cost-effective transport operations for our customers.

This role is ideal for someone with strong organisational skills, excellent attention to detail, who thrives in a fast-paced environment.

About the Role

What You'll Do

• Be the first point of contact in the transport office for drivers, customers, and internal teams.
• Record and report driver hours, holidays, and absences.
• Support payroll and HR paperwork for the Transport team.
• Maintain tachograph and fleet records in line with regulations.
• Assist with driver recruitment, onboarding, and licence checks.
• Provide reports and support managers with investigations or meetings.
• Help with daily routing and office admin tasks as required.

Additional information: Shift pattern Monday to Friday, 6 am - 3 pm. Flexibility is required to support business needs

Benefits

• 23 days' annual leave
• Company Pension
• Long service rewards: both financial and leave-based.
• Health cash plan.
• Life assurance scheme.
• Critical Illness cover
• Access to our prestige benefits and rewards portal.
• Career development opportunities.
• Access to a well-established Employee Assistance Programme provider.
• And other excellent benefits you'd expect from a market leader.

Requirements

• Previous admin experience in a transport or logistics environment
• knowledge of driver hours, tachograph rules, and working time directives.
• Confident communicator with strong organisational skills.
• IT savvy with good MS Office skills (Excel, Outlook, Word).
• Flexible team player with great attention to detail.
• Full driving licence (occasional travel may be required)