Transport Coordinator

Proftech Talent; Markfield; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Training and development opportunities

Supportive team environment

Job summary

Proftech Talent is recruiting a Transport Administrator in Markfield, Leicestershire. The role supports daily transport operations, coordinating vehicles, drivers and deliveries while maintaining records and providing admin support to the transport team.

Ideal candidates will have transport or fleet experience, strong organisational skills, and solid Excel/database knowledge. The position offers a full-time, Monday–Friday schedule with a supportive team and development opportunities.

Qualifications

• Previous experience in transport, logistics, fleet administration, administration or a similar operational environment.
• Excellent organisational skills with strong attention to detail and accuracy.
• Good communication skills with a professional telephone and email manner.
• Good working knowledge of Microsoft Office, particularly Excel and database systems.
• Ability to manage multiple priorities and work effectively in a busy environment.
• Proactive approach with the ability to identify and resolve issues.
• Ability to work independently and as part of a wider team.

Responsibilities

• Assisting with the planning, scheduling and coordination of daily transport operations, including deliveries, collections, vehicles and drivers.
• Communicating schedules, timings and instructions to drivers and keeping customers updated on deliveries and potential delays.
• Monitoring vehicle movements, delivery progress and transport schedules, following up on late, missed or unsuccessful deliveries.
• Maintaining accurate transport, vehicle, driver, customer and delivery records, including licences, training and proof-of-delivery information.
• Preparing transport documentation, updating databases and spreadsheets, and producing regular transport reports.
• Recording vehicle mileage, fuel usage, defects and maintenance requirements, and arranging servicing, inspections and repairs.
• Monitoring MOT, insurance, inspection and other vehicle documentation to support transport compliance.
• Acting as a point of contact for customers, drivers, suppliers and internal teams, dealing with queries and resolving delivery discrepancies.
• Checking transport and subcontractor invoices against agreed rates and completed work, assisting with any discrepancies or financial queries.
• Assisting with audits, compliance checks and maintaining required transport documentation.
• Reporting accidents, incidents, near misses and health and safety concerns appropriately.
• Supporting the Transport Manager and wider operations team with general administration and additional duties as required.

Skills

Transport experience

Organisational skills

Communication skills

Microsoft Office

Multi-tasking

Proactive

Teamwork

Tools

Excel

Database systems

Transport management software

Fleet management software

Logistics software

Job description

Transport Administrator

We are recruiting for a Transport Administrator to join our client, a well-established and growing business based in Markfield, Leicester. This is a varied and busy role supporting the day-to-day coordination of vehicles, drivers, deliveries and collections.

Working closely with drivers, customers, suppliers and internal teams, you'll play an important part in ensuring transport operations run smoothly and efficiently. You'll be responsible for maintaining accurate records, coordinating schedules, monitoring deliveries and providing administrative support to the wider transport team.

As a Transport Administrator you will need to have/be:

• Previous experience in transport, logistics, fleet administration, administration or a similar operational environment
• Excellent organisational skills with strong attention to detail and accuracy
• Good communication skills with a professional telephone and email manner
• Good working knowledge of Microsoft Office, particularly Excel and database systems
• Ability to manage multiple priorities and work effectively in a busy environment
• Proactive approach with the ability to identify and resolve issues
• Ability to work independently and as part of a wider team

Role of Transport Administrator

• Assisting with the planning, scheduling and coordination of daily transport operations, including deliveries, collections, vehicles and drivers
• Communicating schedules, timings and instructions to drivers and keeping customers updated on deliveries and potential delays
• Monitoring vehicle movements, delivery progress and transport schedules, following up on late, missed or unsuccessful deliveries
• Maintaining accurate transport, vehicle, driver, customer and delivery records, including licences, training and proof-of-delivery information
• Preparing transport documentation, updating databases and spreadsheets, and producing regular transport reports
• Recording vehicle mileage, fuel usage, defects and maintenance requirements, and arranging servicing, inspections and repairs
• Monitoring MOT, insurance, inspection and other vehicle documentation to support transport compliance
• Acting as a point of contact for customers, drivers, suppliers and internal teams, dealing with queries and resolving delivery discrepancies
• Checking transport and subcontractor invoices against agreed rates and completed work, assisting with any discrepancies or financial queries
• Assisting with audits, compliance checks and maintaining required transport documentation
• Reporting accidents, incidents, near misses and health and safety concerns appropriately
• Supporting the Transport Manager and wider operations team with general administration and additional duties as required

Desirable:

• Previous experience within a transport, logistics, distribution, fleet or haulage environment
• Knowledge of drivers' hours and working time regulations
• Experience using transport management, fleet management or logistics software
• Experience coordinating drivers, vehicles, deliveries or collections
• Experience dealing with vehicle maintenance, servicing, MOTs or insurance
• Understanding of transport compliance and health and safety requirements

Details of working as a Transport Administrator:

• Salary: Starting from £26,000, depending on experience
• Working Hours: Monday to Friday, full time
• Location: Markfield, Leicester
• Duration: Permanent
• Supportive team environment
• Training and development opportunities