Trainee Administrator

Mourant Services (UK) Limited; City Of London; On-site; GBP 18,000 - 24,000; Full time

Job summary

Mourant Services (UK) Limited is seeking a Trainee Administrator to join our team. You will support the administration of a diverse portfolio of corporate and fiduciary clients, focusing on strong client service and accurate processing across the client lifecycle.

You will work on onboarding, ongoing administration, statutory filings with Companies House, KYC checks, and invoice processing. A proactive, well-organised approach and excellent communication are essential in a collaborative,

Qualifications

• A minimum of one year's experience in a corporate service provider, law firm, in-house company secretarial team, or a degree in Law or Business.
• Good working knowledge of Microsoft desktop software.
• Good record keeping and documentation ability is essential.
• Must be able to demonstrate initiative, be proactive, accurate and well-organised.
• Excellent communication and interpersonal skills are essential.

Responsibilities

• Provide on-going administration support to a diverse portfolio of corporate and fiduciary clients and ensure client relationships and transactions are conducted effectively and to a high standard.
• Ensure client expectations are properly managed and valuable relationships are nurtured.
• Assist with effective workload administration, prioritisation, deadlines, and managing WIP and debt collection.
• Register and file statutory documents with Companies House (incorporation, changes to share structure, share allotments, officer changes, confirmation statements, strike off).
• Liaise with clients and service providers to meet transactional obligations and statutory deadlines.
• Assist with onboarding of new clients/client entities and carry out KYC checks.
• Process invoices and payments for client entities on various banking platforms.

Skills

Microsoft Office

Record keeping

Documentation

Initiative

Communication skills

Organisation

Education

Law or Business degree

Tools

Microsoft Office

Job description

We're looking for a Trainee Administrator to join our team! In this role, you'll be responsible for providing high-quality administration for a portfolio of corporate and fiduciary clients with particular emphasis on the client service aspects of the business, delivering excellent client services levels at all times. You'll be involved in the full life cycle of our clients, including the client take-on process and all aspects of the on-going administration of the client.

About the role

• Provide on-going administration support to the team as required for the administration of a diverse portfolio of corporate and fiduciary clients and ensure that client relationships and transactions are conducted effectively and to a high standard
• Ensure client expectations are properly managed and valuable relationships are nurtured
• Assist with the effective administration of workload to include timely and accurate processing of work, effective prioritisation, meeting transactional, statutory and internal procedural deadlines and managing WIP and debt collection
• Register and file statutory documents with Companies House, such as: Incorporation forms, forms to register changes to share structure or share allotments, change of officer forms, confirmation statements and strike off forms
• Liaise with clients and service providers such as accountants, tax agents and lawyers to ensure that transactional obligations and statutory deadlines are met for client entities
• Assist with the on-boarding of new clients/client entities and carry out KYC checks
• Process invoices and payments for client entities on various banking platforms

About you

• A minimum of one years' experience working in a corporate service provider, law firm, in-house company secretarial team or a degree in the field of Law or Business.
• Good working knowledge of Microsoft desktop software
• Good record keeping and documentation ability is essential
• Must be able to demonstrate initiative, be proactive, accurate and well-organised
• Excellent communication and interpersonal skills are essential, together with the ability to build relationships, working as part of a team to achieve a common goal and be self-motivated and career driven

We believe in inclusive workplaces where everyone feels seen, heard, valued and respected. We pride ourselves in providing accessible development opportunities to all our people, where everyone feels like they belong and can thrive. If you would like to join an award winning and forward thinking firm whose inclusive culture and values recognise that its people are fundamental to its success, we would love to hear from you. We are committed to providing an inclusive and barrier-free recruitment process.

We welcome conversations about flexible and agile working arrangements to support a diverse range of exceptional people to balance their personal circumstances and needs with business requirements, wherever possible.

We're an international professional services firm, bringing together legal, corporate and fund services, and consulting expertise through one integrated platform. We help clients navigate complexity and move forward with confidence. We work with many of the world's leading financial institutions, corporations, asset managers, private equity firms and investment funds, as well as private clients and family offices.

At Mourant, you can expect more from your career. More opportunities to grow, more support to succeed and more ways to make an impact. You'll be part of an inclusive and collaborative workplace where people feel seen, heard, valued and respected, share a clear sense of purpose, and have the opportunity to thrive. If you're looking for meaningful work with a forward-thinking firm that values your contribution and supports your ambitions, we would love to hear from you.