Trainee Administrator

Mourant; Greater London; On-site; GBP 21,000 - 27,000; Full time

Job summary

Mourant in London is seeking a Trainee Administrator to support a portfolio of corporate and fiduciary clients, delivering high-quality administration and strong client service at all times.

You will be involved in the full client lifecycle, from take-on to ongoing administration, ensuring deadlines are met and client relationships are maintained. The role emphasizes initiative, accuracy, and teamwork in a busy professional environment.

Qualifications

• Minimum of 1 year experience in a corporate service provider, law firm, in-house company secretarial team or a degree in Law or Business.
• Good working knowledge of Microsoft desktop software.
• Good record-keeping and documentation ability.
• Able to show initiative, be proactive, accurate and well-organised.
• Excellent communication and interpersonal skills; able to build relationships and work in a team.

Responsibilities

• Provide ongoing administration support for a diverse portfolio of corporate and fiduciary clients.
• Ensure client expectations are managed and relationships are nurtured.
• Process workloads with timely, accurate handling and meet deadlines; manage work-in-progress and debt collection.
• Register and file statutory documents with Companies House.
• Liaise with clients and service providers to meet obligations and deadlines.
• Assist on-boarding of new clients and carry out KYC checks.
• Process invoices and payments for client entities.

Skills

Client service

Microsoft Office

Documentation

Teamwork

Education

Law or Business degree

Tools

Microsoft Office

Job description

We’re looking for a Trainee Administrator to join our team!

In this role, you’ll be responsible for providing high-quality administration for a portfolio of corporate and fiduciary clients with particular emphasis on the client service aspects of the business, delivering excellent client services levels at all times. You’ll be involved in the full life cycle of our clients, including the client take-on process and all aspects of the on-going administration of the client.

About the role

• Provide on-going administration support to the team as required for the administration of a diverse portfolio of corporate and fiduciary clients and ensure that client relationships and transactions are conducted effectively and to a high standard
• Ensure client expectations are properly managed and valuable relationships are nurtured
• Assist with the effective administration of workload to include timely and accurate processing of work, effective prioritisation, meeting transactional, statutory and internal procedural deadlines and managing WIP and debt collection
• Register and file statutory documents with Companies House, such as: Incorporation forms, forms to register changes to share structure or share allotments, change of officer forms, confirmation statements and strike off forms
• Liaise with clients and service providers such as accountants, tax agents and lawyers to ensure that transactional obligations and statutory deadlines are met for client entities
• Assist with the on-boarding of new clients/client entities and carry out KYC checks
• Process invoices and payments for client entities on various banking platforms

About you

• A minimum of one years' experience working in a corporate service provider, law firm, in-house company secretarial team or a degree in the field of Law or Business.
• Good working knowledge of Microsoft desktop software
• Good record keeping and documentation ability is essential
• Must be able to demonstrate initiative, be proactive, accurate and well-organised
• Excellent communication and interpersonal skills are essential, together with the ability to build relationships, working as part of a team to achieve a common goal and be self-motivated and career driven