Timetabling Manager

University of Warwick; Coventry; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

The University of Warwick invites applications for the Timetabling Manager role. Reporting to the Head of Academic Delivery Services, you will lead the timetabling and room booking operations, ensuring reliable, student-focused timetables as Warwick modernises its processes with TimeEdit.

The role requires strong leadership, stakeholder engagement and a drive for continuous improvement. You will manage a specialist team, collaborate with academic departments, Estates and Digital Services, and

Qualifications

• Extensive leadership of timetabling in higher education
• Proven experience managing operational teams
• Experience with enterprise scheduling systems
• Strong stakeholder management and communication skills
• Analytical, organized and proactive problem-solver

Responsibilities

• Lead the university's teaching timetabling and room booking services
• Drive service development and process improvements across the timetabling function
• Collaborate with academic departments, Estates, Digital Services and senior stakeholders
• Oversee implementation and optimisation of TimeEdit or similar scheduling systems

Skills

Timetabling leadership

Stakeholder management

Scheduling systems

Analytical skills

Organisational skills

Problem solving

Team leadership

Process improvement

Tools

TimeEdit

Job description

About the University

The University of Warwick is one of the UK's leading universities, internationally recognised for excellence in research, teaching and innovation. With a strong reputation for academic excellence and an ambitious outlook, Warwick provides an environment where talented people can make a meaningful impact. Its commitment to continuous improvement, collaboration and an outstanding student experience makes it an exciting place to build a career.

About the Role

Reporting to the Head of Academic Delivery Services, the Timetabling Manager will lead the University's teaching timetabling and room booking services, ensuring the delivery of a reliable, efficient and student-focused operation.

This is a pivotal appointment at an exciting time for the University. Warwick is implementing TimeEdit, its new enterprise timetabling platform, creating a significant opportunity to modernise processes, improve automation and strengthen the quality of timetable data and services. The successful candidate will lead the operational delivery of the annual timetable cycle while driving service development, managing a specialist team and working collaboratively with academic departments, Estates, Digital Services and senior stakeholders to shape the future of timetabling across the institution.

About the Ideal Candidate

The successful candidate will bring substantial experience of leading higher education timetabling services within a complex organisation. They will be an accomplished operational leader with excellent stakeholder management skills and a passion for continuous improvement.

You will demonstrate:

• Significant experience of higher education timetabling, room allocation and timetable delivery.
• A successful track record of leading operational teams and delivering service or systems improvements.
• Experience of enterprise timetabling or scheduling systems (TimeEdit experience is advantageous but not essential).
• Strong analytical, organisational and problem-solving capabilities.
• The ability to influence and build effective relationships across academic, professional services and technical teams.

This is an outstanding opportunity to play a key leadership role in the continued development of one of the UK's most prestigious universities.

Interviews to take place Tuesday 25th September 2026

Closing date for applications is Friday 28th August 2026

Hybrid working - typically two days per week on campus, Coventry