Programme Assistant (UG) (107926-0626)

University of Warwick; Coventry; On-site; GBP 23,000 - 30,000; Full time

Benefits offered by this job

Flexible working arrangements

Onsite childcare facilities

Generous annual leave

Career development opportunities

Job summary

University of Warwick is seeking an organised administrator to provide comprehensive support for undergraduate programmes within the School of Engineering. The role covers recruitment through graduation, with responsibilities across Welcome Week, enrolment, graduation events and student communications.

A fixed full-time post with flexibility for part-time at 0.8 FTE is offered, with the majority of time on campus.

Qualifications

• Experience of working in an administrative role within Higher Education.
• Ability to deliver a varied workload to tight deadlines with attention to detail.
• Excellent IT skills to manipulate and present data and keep records.

Responsibilities

• Provide administrative support for undergraduate programmes within the School of Engineering.
• Support Welcome Week, enrolment, graduation and student events.
• Serve as initial point of contact for student administration and routine tasks.
• Assist with production of student communications and publicity.
• Contribute to 80% on-campus presence during peak periods.

Skills

Excellent communication

Strong IT skills

Job description

• For informal queries about the role, please contact Ed Allen - Assistant Programme Manager (UG) - at [e-mail].

Flexible Working

• We will consider applications for employment on a part-time basis (minimum 0.8 FTE), despite the position being advertised as full-time.

This is a full-time (36.5 hours per week), permanent role within School of Engineering.

This role is responsible for the provision of comprehensive administrative support to the School’s undergraduate programmes, supporting colleagues and students on their journey from recruitment through to graduation.

You will provide administrative support for our undergraduate courses within the School of Engineering, and support administration as required for our joint Undergraduate, Degree Apprenticeship and Postgraduate Taught programmes.

As well as being the initial point of contact for student administration and undertaking routine tasks, you will contribute and assist with Welcome Week, enrolment, graduation, award ceremonies and other student events.

You will also be required to support the production of student communication and publicity.

Due to the nature of this role it is expected that the postholder will work a minimum of 80% of their time based in the School, additional on campus working will be required at busy times e.g. during exam periods.

About You

The successful candidate will have experience of working in an administrative role within Higher Education and understand the priorities of the environment, students and academic staff.

Your excellent communication skills will enable you to provide accurate advice and guidance on administrative processes or policies.

You will have experience of dealing with senior members of staff and are trustworthy and discreet when dealing with confidential or sensitive matters.

You must be able to deliver a varied workload to tight deadlines whilst paying meticulous attention to detail and ensuring the clarity and accuracy of your work. You will be able to work independently and be resourceful and self-motivated, using initiative to find solutions to problems.

You have developed strong IT skills and use this to manipulate and present data and keep accurate records.

For details on the experience and skills required, please refer to the job description attached as a PDF below.

About the Department

The post will be based within the School of Engineering at the University of Warwick, which is one of the leading unified Engineering schools in the UK.

The University aims to promote work life balance for all employees and the School of Engineering will consider a range of possible flexible working arrangements in order to recruit the best candidate.

The School of Engineering is a great place to work: we offer competitive salaries on a grading structure that provides annual incremental progression, plus a generous annual leave entitlement (26 days per annum for this role, plus four customary shut down days over Christmas, and eight statutory bank holidays). As well as competitive salaries we offer attractivepension schemes with excellent employer contributions, and various staff recognition awards. We are also committed to helping you to fulfil your potential through a range of career development opportunities.

The School of Engineering is committed to the principles of the Athena SWAN Charter, which recognises work undertaken to address gender equality, representation and progression for all staff working in an academic environment. The School currently holds the Athena SWAN Gold award and the University holds an Institutional Silver award. Further information about the work of the School in relation to Athena SWAN can be found at the following link; Athena SWAN - School of Engineering - University of Warwick

About the University

We are a world-leading research-intensive university founded in 1965. We are ranked 74th in the world and 9th in the UK.* Additionally, 92% of our research is rated world-leading or internationally excellent.**

Find out more about us at warwick.ac.uk/about/ .

* World University Ranking 2026 , Complete University Guide 2026

** Research Excellence Framework 2021

Closing Deadline: Sunday 23rd August at 11:55pm (UK Time)*

• Interview Date: To be confirmed
• Start Date: As soon as possible

* Applications must be submitted through the warwick-careers.tal.net portal before the closing deadline. We recommend completing your application form in good time, as the advert will automatically close at the deadline.

** You are welcome to include any career breaks, such as parental leave, caring responsibilities, or long-term sickness absence. For guidance on how to format a cover letter, see here .

What we Offer

We provide a comprehensive range of benefits, including:

• An attractive pension scheme.
• 26 days holiday plus University Christmas closure.
• Generous parental/adoption leave policy.
• Onsite childcare facilities.
• Excellent learning and development opportunities.

We recognise the importance of a healthy work/life balance and offer access to flexible working arrangements. Find out more about our flexible working arrangements .

We are proud to be a Living Wage employer .

We wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government Website to see if you are eligible to obtain the right to work in the UK through one of the other UK immigration routes before you make your application.