Timetable System Implementation Coordinator

University of Sunderland; Sunderland; On-site; GBP 35,000 - 45,000; Full time

Benefits offered by this job

Generous annual leave entitlement

Pension scheme enrollment

Discounts on retailers via benefits platform

Discounted private medical insurance

Discounted membership for fitness facility

Job summary

A higher education institution in Sunderland is seeking a proactive Timetable System Implementation Coordinator to lead the delivery of their new timetabling solution. This pivotal role involves managing team activities, conducting end-user testing, and contributing to process improvements. Ideal candidates will have experience in timetabling or administrative roles within higher education and possess strong organisational and communication skills. This is a temporary, fixed-term contract for two years, offering competitive benefits and professional development opportunities.

Qualifications

• Previous experience with timetabling or related administrative processes is essential.
• Ability to collaborate effectively and support others through change.
• Strong organisational skills and a proactive approach to problem-solving.

Responsibilities

• Lead key aspects of the EventMAP system delivery.
• Document processes and conduct end-user testing.
• Manage day-to-day activity within the team and support staff development.

Skills

Organisational skills

Attention to detail

Problem-solving skills

Communication skills

Interpersonal skills

Job description

About the role

Join to apply for the Timetable System Implementation Coordinator role at University of Sunderland.

Are you ready to play a key role in transformative change within higher education? The University of Sunderland is seeking a proactive Timetable System Implementation Coordinator to support the delivery of our new timetabling solution. This is an exciting opportunity to help shape the future of our timetabling and awards team as we roll out new timetabling, examinations, room booking, attendance monitoring, and graduation software.

As the Timetable System Implementation Coordinator, you will lead key aspects of the EventMAP system delivery, managing tasks for yourself and your team and helping translate current processes into more efficient workflows. You will document processes, conduct end‑user testing, and produce accurate data and project reports.

You will manage day‑to‑day activity within your team, support staff development, and work closely with colleagues and external suppliers to provide system training and ensure a smooth handover to business‑as‑usual operations—contributing to meaningful improvements for staff and students across the University.

This is a fixed-term contract for 2 years.

What you can bring

The ideal candidate will have previous experience working with timetabling or related administrative processes within higher education or a comparable environment. You will bring strong organisational skills, attention to detail, and the ability to solve problems proactively. Excellent communication and interpersonal skills are essential, along with the ability to collaborate effectively and support others through change.

What we can offer you

• Enjoy a generous annual leave entitlement of 31 days, along with an additional 5 closure days over the Christmas break and 8 Bank Holidays.
• Enrolment into our pension scheme, ensuring your financial security for the future.
• Access to our “My Lifestyle Benefits Platform”, where you can enjoy online discounts at hundreds of retailers every day. Plus, take advantage of exclusive schemes that allow you to purchase a new car, bike, or technology at a discounted rate.
• Your health and well‑being are important to us. That's why we provide access to discounted private medical insurance, health cash plans, and guidance on financial well‑being.
• Maintaining an active lifestyle is made easy with discounted membership for CitySpace Fitness, our state‑of‑the‑art facility for sports and social activities.

Equality, diversity & inclusion

We strongly believe that an inclusive university, where a diverse range of individuals feel valued and have equal opportunity to get into work and reach their potential, is good for our staff, students, university, and society.

Our work on equality, diversity and inclusivity has never been more important. We believe inclusivity is an essential value at the heart of what we do, and we want all our staff to be part of that journey with us.

Our recent staff survey conducted in 2023 showed that 97% of our staff believed that we were committed to achieving an inclusive university.

Closing date

The closing date for applications is Monday 19th January 2026 (23.59 GMT).

Contact

For any enquiries about the role, please contact Emma Tyzack ([e-mail])

Seniority level

• Associate

Employment type

• Temporary

Job function

• Administrative
• Higher Education