Theatre Scheduling Coordinator

Spire Healthcare Limited; Liverpool; On-site; GBP 22,000 - 27,000; Full time

Benefits offered by this job

35 days annual leave

Pension scheme

Private medical insurance

Life assurance

Free onsite parking

Free uniform

DBS check

Wellbeing benefits

Training and development opportunities

Career progression

Job summary

Spire Liverpool Hospital is seeking an organised Theatre Scheduler to join the team for a 12-month fixed-term contract. The role focuses on daily planning and coordination of theatre activity, ensuring accurate schedules and a high standard of administrative support for patients and consultants.

The post requires attendance from Monday to Friday, 9:00am–5:00pm, with some flexibility. Full-time with salary £24,882 per annum and a comprehensive benefits package is offered.

Qualifications

• Experience in an administrative support role.
• Ability to work independently and use own initiative.
• Strong organisational and prioritisation skills.
• Experience of working to deadlines in a busy environment.
• Excellent customer service and communication skills.
• Excellent attention to detail and high standards.
• Proficient with Microsoft Office including databases, email and diary systems.
• Strong written, verbal and telephone communication skills.
• Ability to work collaboratively with colleagues and stakeholders.
• Flexible and proactive approach to duties and working arrangements.
• Ability to handle confidential and sensitive information appropriately.
• Professional, approachable and patient-focused manner.

Responsibilities

• Reviewing theatre lists and booking forms to ensure information is complete and accurately listed.
• Maintaining and updating the theatre Outlook diary.
• Coordinating short-notice cancellations and completing the administration.
• Working with Capacity Manager to allocate ad-hoc theatre sessions.
• Acting as first point of contact for consultants and medical secretaries.
• Developing positive working relationships with consultants and the Theatre team.
• Scheduling anaesthetists for ad-hoc lists.
• Liaising with Theatre Kit Coordinator regarding equipment and prosthesis requirements.
• Identifying equipment needs and liaising with the Theatre team.
• Supporting hospital capacity and theatre planning meetings.
• Maintaining accurate theatre records and timely archiving.
• Processing timesheet information in the IT system.
• Supporting departmental quality and compliance processes.

Skills

Administrative support

Independent worker

Time management

Deadline-driven

Customer service

Attention to detail

Written communication

Verbal communication

Stakeholder management

Flexible & proactive

Confidential information handling

Patient-focused

Education

ECDL or IT qualification

Tools

Microsoft Office Suite

Outlook

Job description

Spire Liverpool Hospital is seeking an organised Theatre Scheduler to join the team for a 12-month fixed-term contract. The role focuses on daily planning and coordination of theatre activity, ensuring accurate schedules and a high standard of administrative support for patients and consultants.

The post requires attendance from Monday to Friday, 9:00am–5:00pm, with some flexibility. Full-time with salary £24,882 per annum and a comprehensive benefits package is offered.