Theatre Scheduler FTC

Spire Healthcare Limited; Liverpool; On-site; GBP 22,000 - 27,000; Full time

Benefits offered by this job

35 days annual leave

Pension scheme

Private medical insurance

Life assurance

Free onsite parking

Free uniform

DBS check

Wellbeing benefits

Training and development opportunities

Career progression

Job summary

Spire Liverpool Hospital is seeking an organised Theatre Scheduler to join the team for a 12-month fixed-term contract. The role focuses on daily planning and coordination of theatre activity, ensuring accurate schedules and a high standard of administrative support for patients and consultants.

The post requires attendance from Monday to Friday, 9:00am–5:00pm, with some flexibility. Full-time with salary £24,882 per annum and a comprehensive benefits package is offered.

Qualifications

• Experience in an administrative support role.
• Ability to work independently and use own initiative.
• Strong organisational and prioritisation skills.
• Experience of working to deadlines in a busy environment.
• Excellent customer service and communication skills.
• Excellent attention to detail and high standards.
• Proficient with Microsoft Office including databases, email and diary systems.
• Strong written, verbal and telephone communication skills.
• Ability to work collaboratively with colleagues and stakeholders.
• Flexible and proactive approach to duties and working arrangements.
• Ability to handle confidential and sensitive information appropriately.
• Professional, approachable and patient-focused manner.

Responsibilities

• Reviewing theatre lists and booking forms to ensure information is complete and accurately listed.
• Maintaining and updating the theatre Outlook diary.
• Coordinating short-notice cancellations and completing the administration.
• Working with Capacity Manager to allocate ad-hoc theatre sessions.
• Acting as first point of contact for consultants and medical secretaries.
• Developing positive working relationships with consultants and the Theatre team.
• Scheduling anaesthetists for ad-hoc lists.
• Liaising with Theatre Kit Coordinator regarding equipment and prosthesis requirements.
• Identifying equipment needs and liaising with the Theatre team.
• Supporting hospital capacity and theatre planning meetings.
• Maintaining accurate theatre records and timely archiving.
• Processing timesheet information in the IT system.
• Supporting departmental quality and compliance processes.

Skills

Administrative support

Independent worker

Time management

Deadline-driven

Customer service

Attention to detail

Written communication

Verbal communication

Stakeholder management

Flexible & proactive

Confidential information handling

Patient-focused

Education

ECDL or IT qualification

Tools

Microsoft Office Suite

Outlook

Job description

Theatre Scheduler

Spire Liverpool Hospital | Full-time | 12-month fixed-term contract
37.5 hours per week | Monday to Friday, 9:00am to 5:00pm
£24,882 per annum plus excellent benefits

Spire Liverpool Hospital has an exciting opportunity for an organised, proactive and customer-focused Theatre Scheduler to join our experienced team on a full-time basis for a 12-month fixed-term contract.

As Theatre Scheduler, you will play a key role in the daily planning and coordination of theatre activity. You will ensure theatre schedules are accurate, up to date and organised effectively, while providing an excellent administrative and customer service function for patients, consultants, medical secretaries and colleagues across the hospital.

Working hours

You will work 37.5 hours per week, primarily:

• Monday to Friday
• 9:00am to 5:00pm

Some flexibility may be required to support the changing needs of the department and the hospital.

Contract type: 12-month fixed-term contract
Salary: £24,882 per annum

Your role

Reporting to the Capacity Manager, you will be responsible for the day-to-day organisation of theatre schedules. You will review theatre lists for accuracy, maintain the Outlook diary and work collaboratively with consultants, medical secretaries and the Theatre team to ensure that schedules are fit for purpose.

You will also act as a first point of contact for the department, ensuring that enquiries received by telephone, email or in person are handled professionally, efficiently and by the most appropriate person.

Duties and responsibilities

Your responsibilities will include:

• Reviewing theatre lists and booking forms to ensure information is complete, accurate and listed correctly
• Maintaining and updating the theatre Outlook diary
• Coordinating short-notice cancellations and completing the associated administration
• Working with the Capacity Manager to allocate ad-hoc theatre sessions
• Acting as a first point of contact for consultants and their medical secretaries
• Developing positive and effective working relationships with consultants, secretaries and the wider Theatre team
• Scheduling anaesthetists for ad-hoc theatre lists and lists without a substantive anaesthetist
• Liaising with the Theatre Kit Coordinator regarding equipment, kits and prosthesis requirements
• Identifying procedures that require additional, loaned, specialist or bespoke equipment and liaising with the Theatre team
• Supporting hospital capacity and theatre planning meetings
• Maintaining accurate theatre records and ensuring information is archived promptly
• Processing timesheet information using the appropriate IT system
• Supporting departmental quality and compliance processes

Who we are looking for

The successful candidate will have:

• Previous experience in an administrative support role
• Experience of working independently and using their own initiative
• The ability to organise and prioritise a varied workload
• Experience of working to deadlines in a busy environment
• Strong customer service and communication skills
• Excellent attention to detail and a commitment to maintaining high standards
• Confidence using Microsoft Office, including databases, email and diary systems
• Strong written, verbal and telephone communication skills
• The ability to work collaboratively with colleagues and a range of internal and external stakeholders
• A flexible and proactive approach to duties and working arrangements
• The ability to handle confidential and sensitive information appropriately
• A professional, approachable and patient-focused manner

Previous experience within a hospital or healthcare environment would be advantageous but is not essential. An ECDL or other relevant IT qualification would also be desirable.

Benefits

We offer employees a competitive salary as well as a comprehensive benefits package which includes, but is not limited to:

• 35 days’ annual leave inclusive of bank holidays
• Employer and employee contributory pension scheme
• Private medical insurance
• Life assurance
• Free onsite parking
• Free uniform
• Free DBS check
• Access to a wide range of wellbeing and lifestyle benefits
• Ongoing training and development opportunities
• Opportunities for career progression within Spire Healthcare

We are committed to our employees’ well-being through work-life balance, ongoing development, support and reward.

Our values

We are extremely proud of our heritage in private healthcare and of our values as an organisation:

• Driving clinical excellence
• Doing the right thing
• Caring is our passion
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

Spire Healthcare is committed to creating an environment that attracts, retains and motivates its people. We welcome applicants from all backgrounds and are committed to supporting reasonable adjustments throughout the recruitment process.

Closing statement

If you are an experienced administrator with excellent organisational skills, strong attention to detail and the confidence to coordinate a busy and changing theatre schedule, we would be delighted to hear from you.