Theatre Administrator

Spire Healthcare Limited; Warrington; On-site; GBP 13,000 - 16,000; Part time

Benefits offered by this job

35 days’ annual leave

Pension scheme

Private medical insurance

Life assurance

Onsite parking

Learning and development

Wellbeing support

Job summary

Spire Cheshire Hospital in Warrington is recruiting a part-time Theatre Administrator to support the Theatre Department with administrative and customer service duties. The role includes handling enquiries by phone, email and in person, maintaining theatre schedules and lists, and ensuring smooth day-to-day operations.

The position offers 22.5 hours per week, a salary of £14,929.20 per annum plus excellent benefits and a friendly, patient-focused environment.

Qualifications

• A professional attitude and a caring disposition.
• The ability to work effectively as part of a team.
• A self-motivated approach and the ability to work with minimal supervision.
• Strong IT skills and confidence using Microsoft Office applications.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• The ability to build effective working relationships with colleagues and stakeholders.
• Excellent organisational skills and strong attention to detail.
• The ability to prioritise tasks and manage a varied workload.
• A flexible approach to work and working patterns.
• An understanding of GDPR requirements and a commitment to following all relevant data protection policies and procedures.

Responsibilities

• Transferring all patient booking details to the theatre Outlook calendars and highlighting any potential issues with booking requests to the Theatre Manager or Theatre Management team.
• Taking a proactive role in ensuring compliance with short-notice booking processes.
• Managing changes to theatre list orders within SAP and the relevant calendars.
• Coordinating and printing theatre lists for the following day at the appropriate time.
• Managing changes to theatre lists, printing updated versions and sharing these with the relevant teams and departments.
• Providing full administrative support to the Theatre Management team when updating and implementing new processes and procedures.
• Processing all charge sheet updates, including codes, procedure times, specimen information and other required post-surgery checks.
• Answering telephone calls, responding to queries and passing messages to the Theatre Manager or relevant theatre colleagues.
• Maintaining accurate and confidential records in accordance with GDPR requirements and hospital policies.

Job description

Theatre Administrator

Spire Cheshire Hospital, Warrington | Part-time | Permanent
22.5 hours per week
£14,929.20 per annum plus excellent benefits

Spire Cheshire Hospital has an exciting opportunity for an experienced administrator to join our Theatre Administration team on a part-time, permanent basis.

In this important role, you will provide comprehensive administrative and customer service support to the Theatre Department. You will act as the first point of contact for enquiries received by telephone, email and in person, ensuring that all queries are handled efficiently and directed to the appropriate person where necessary.

Working hours

You will work 22.5 hours per week on a shift pattern:

Shift patterns are between 8:00 am and 6:00 pm, such as 8:00 am to 4:00 pm, 9:00 am to 5:00 pm, or 10:00 am to 6:00 pm.

At Spire Cheshire Hospital, we provide high-quality treatments for our patients and are extremely proud to be rated Outstanding by the Care Quality Commission (CQC) for our private hospital care. Patients can access expert healthcare quickly, from consultation and diagnosis through to treatment and aftercare.

Your role

As Theatre Administrator, you will provide an efficient administrative and customer service function within the Theatre Department.

You will act as the first point of contact for the department, ensuring that enquiries are handled professionally and effectively. You will also support the Theatre Management team by maintaining accurate theatre schedules, coordinating theatre lists and helping to ensure the smooth day-to-day operation of the department

Key responsibilities

Your responsibilities will include:

• Transferring all patient booking details to the theatre Outlook calendars and highlighting any potential issues with booking requests to the Theatre Manager or Theatre Management team.
• Taking a proactive role in ensuring compliance with short-notice booking processes.
• Managing changes to theatre list orders within SAP and the relevant calendars.
• Coordinating and printing theatre lists for the following day at the appropriate time.
• Managing changes to theatre lists, printing updated versions and sharing these with the relevant teams and departments.
• Providing full administrative support to the Theatre Management team when updating and implementing new processes and procedures.
• Processing all charge sheet updates, including codes, procedure times, specimen information and other required post-surgery checks.
• Answering telephone calls, responding to queries and passing messages to the Theatre Manager or relevant theatre colleagues.
• Maintaining accurate and confidential records in accordance with GDPR requirements and hospital policies.

What we are looking for

Previous experience of working in a hospital or healthcare environment would be desirable but is not essential.

We are looking for someone who has:

• A professional attitude and a caring disposition.
• The ability to work effectively as part of a team.
• A self-motivated approach and the ability to work with minimal supervision.
• Strong IT skills and confidence using Microsoft Office applications.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• The ability to build effective working relationships with colleagues and stakeholders.
• Excellent organisational skills and strong attention to detail.
• The ability to prioritise tasks and manage a varied workload.
• A flexible approach to work and working patterns.
• An understanding of GDPR requirements and a commitment to following all relevant data protection policies and procedures.

Benefits

We offer a competitive salary and a comprehensive benefits package, including:

• 35 days’ annual leave, inclusive of bank holidays, pro rata.
• Employer and employee contributory pension scheme with flexible retirement options.
• Private medical insurance.
• Life assurance.
• Access to the Spire for You reward platform, offering discounts and cashback with more than 1,000 retailers.
• Free onsite parking, helping colleagues save an average of £50 per month.
• Ongoing learning and development opportunities.
• Support for your health, wellbeing and work-life balance.
• A welcoming working environment where your contribution is recognised and rewarded.

Our values

We are proud of our heritage in private healthcare and of the values that guide everything we do:

• Driving clinical excellence
• Doing the right thing
• Caring is our passion
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

Our people are our difference. Their dedication, warmth and commitment to excellence are what set Spire Healthcare apart.