Temporary Student Administrator

Allen Associates; Oxford; On-site; GBP 27,000 - 36,000; Full time

Benefits offered by this job

Weekly PAYE payroll

Parking on site

Office hours 40h/week

Job summary

Allen Associates in Oxford is seeking an organised Administrator to support student engagement, services and academic administration. The role is full-time and temporary, starting quickly to help deliver a positive student experience.

Responsibilities include handling student enquiries, maintaining confidential records, coordinating events and meetings, and supporting procurement and invoices. Office-based in East Oxford with on-site parking; 40 hours/week, Monday to Friday, 8:30–17:30, with a

Qualifications

• Proven administrative experience within an education setting.
• Experience supporting system testing, process documentation or system improvements.
• Strong organisational and coordination skills, with excellent attention to detail and ability to manage competing priorities.
• Excellent verbal and written communication skills, with the ability to engage professionally with students, colleagues and external stakeholders.
• A proactive, approachable and service-focused attitude, with a genuine interest in supporting student engagement and ensuring a positive student experience.

Responsibilities

• Managing student enquiries and incoming communications via email, phone and other channels, ensuring timely responses and effective follow-up.
• Maintaining accurate, up-to-date and confidential student records, ensuring information is handled securely.
• Supporting the preparation, development and review of student-facing materials, including handbooks, guidance documents and other resources, ensuring information is clear and accessible.
• Coordinating student arrangements, including transport, bookings and procurement, to support the effective delivery of student activities.
• Assisting with the planning and coordination of student engagement events, meetings and activities, ensuring all logistical arrangements run smoothly.
• Providing administrative support for meetings, including scheduling, preparing agendas, taking minutes and tracking follow-up actions.
• Supporting financial and administrative processes, including managing contracts, invoices and payments, liaising with suppliers and internal teams as required.
• Working collaboratively with colleagues and key stakeholders to support student engagement initiatives, improve administrative processes and ensure the smooth day-to-day running of the team.

Skills

Organisational skills

Coordination

Communication skills

Documentation

Customer service

Tools

Salesforce

Job description

Are you an organised and proactive Administrator with experience in student engagement, student services or academic administration? This is an excellent opportunity to support an interesting project where your administrative skills will help deliver a positive student experience.

Starting quickly, this varied role would suit someone who enjoys supporting students, coordinating activities and ensuring the smooth running of student-facing services.

Please note, this is a full-time, temporary position paid on a weekly PAYE basis and will require a swift start; lengthy notice periods cannot be accommodated.

Temporary Student Administrator Responsibilities

• Managing student enquiries and incoming communications via email, phone and other channels, ensuring timely responses and effective follow-up.
• Maintaining accurate, up-to-date and confidential student records, ensuring information is handled securely.
• Supporting the preparation, development and review of student-facing materials, including handbooks, guidance documents and other resources, ensuring information is clear and accessible.
• Coordinating student arrangements, including transport, bookings and procurement, to support the effective delivery of student activities.
• Assisting with the planning and coordination of student engagement events, meetings and activities, ensuring all logistical arrangements run smoothly.
• Providing administrative support for meetings, including scheduling, preparing agendas, taking minutes and tracking follow-up actions.
• Supporting financial and administrative processes, including managing contracts, invoices and payments, liaising with suppliers and internal teams as required.
• Working collaboratively with colleagues and key stakeholders to support student engagement initiatives, improve administrative processes and ensure the smooth day-to-day running of the team.

Temporary Student Administrator Rewards

• £15 per hour plus holiday pay, paid weekly via a PAYE payroll.
• 40 hours per week, Monday to Friday, 8:30 am to 5:30 pm, with a one-hour unpaid lunch break.

The Company

An interesting and growing organisation, offering the opportunity to contribute to an engaging project in a fast-paced, welcoming office environment.

Temporary Student Administrator Experience Essentials

• Proven administrative experience within an education setting, ideally in student engagement, student services, student support or academic administration.
• Proficient in Salesforce, with the ability to maintain accurate records and manage information effectively.
• Experience supporting system testing, process documentation or system improvements.
• Strong organisational and coordination skills, with excellent attention to detail and the ability to manage competing priorities.
• Confident using Microsoft Office applications and administrative systems.
• Excellent verbal and written communication skills, with the ability to engage professionally with students, colleagues and external stakeholders.
• A proactive, approachable and service-focused attitude, with a genuine interest in supporting student engagement and ensuring a positive student experience.
• The ability to manage high volumes of work in a fast-paced environment, while maintaining accuracy, discretion and confidentiality.
• Experience coordinating student events, activities or engagement initiatives, and communicating with a range of stakeholders, would be desirable.

Location

This is an office-based job in East Oxford. There is parking on site.